Archive for the ‘General Counsel’ category

Policy highlights

September 5, 2013

Contracting Authority Policy (new)

  • Ensures that contracts that obligate College time or resources receive appropriate review and are signed by appropriate College officials.
  • Defines contracts to include: MOUs, affiliation agreements, clinical agreements, leases, partnership agreements, articulation agreements
  • Only the President, EBCO or their designees may sign contracts.
  • Purchasing agreements that do not obligate the College beyond the current fiscal year and do not have renewal provisions may be signed by the BCO without prior review and approval.
  • The Executive Director of Purchasing may request review of agreements that contain unusual or complex terms and conditions.
  • Establishes a process and timeline for contract review by general counsel and appropriate EBCO.

Policy highlights

September 4, 2013

Contracting Authority Policy (new)

  • Ensures that contracts that obligate College time or resources receive appropriate review and are signed by appropriate College officials.
  • Defines contracts to include: MOUs, affiliation agreements, clinical agreements, leases, partnership agreements, articulation agreements
  • Only the President, EBCO or their designees may sign contracts.
  • Purchasing agreements that do not obligate the College beyond the current fiscal year and do not have renewal provisions may be signed by the BCO without prior review and approval.
  • The Executive Director of Purchasing may request review of agreements that contain unusual or complex terms and conditions.
  • Establishes a process and timeline for contract review by general counsel and appropriate EBCO.

Policy highlights

August 26, 2013

Purchasing Policy (revised)

  • Reorganized sections for ease of accessing information.
  • Added provision prohibiting use of college resources  for charitable donations or sponsorships unless approved in advance by the President or designee.
  • Added requirement that all products and services must be universally accessible
  • Updated the link to MICRO LOCAL BUSINESS ENTERPRISE CERTIFICATION (CITY OF GRAND RAPIDS)
  • Updated the link to DIRECTORY OF MICRO LOCAL BUSINESS ENTERPRISES (CITY OF GRAND RAPIDS)
  • Updated link to  City of Grand Rapids – Office of Diversity and Inclusion
  • Revised language for  Personal Gifts (section L).
  • Revised language for Purchase of Gifts (section O)
  • Revised language and order for Procurement/Travel Cards (section M)
  • Revised language in Section VI Who should read this policy to include All GRCC staff that influence, authorize and/or execute purchases.
  • Included section addressing Accessible Electronic Information Technology
  • Added Purchasing Policy Attachment B – MLBE Guidelines

Hazard Communication (revised)

  • Revised the policy statement for clarification regarding the expectation that employees are to be aware of the hazardous chemicals they may encounter in the normal course of their employment and procedures established for appropriate response to these hazards.
  • Simplified references to the GRCC Right to Know Program Document

 

Policy highlights

August 22, 2013

Purchasing Policy (revised)

  • Reorganized sections for ease of accessing information.
  • Added provision prohibiting use of college resources  for charitable donations or sponsorships unless approved in advance by the President or designee.
  • Added requirement that all products and services must be universally accessible
  • Updated the link to MICRO LOCAL BUSINESS ENTERPRISE CERTIFICATION (CITY OF GRAND RAPIDS)
  • Updated the link to DIRECTORY OF MICRO LOCAL BUSINESS ENTERPRISES (CITY OF GRAND RAPIDS)
  • Updated link to  City of Grand Rapids – Office of Diversity and Inclusion
  • Revised language for  Personal Gifts (section L).
  • Revised language for Purchase of Gifts (section O)
  • Revised language and order for Procurement/Travel Cards (section M)
  • Revised language in Section VI Who should read this policy to include All GRCC staff that influence, authorize and/or execute purchases.
  • Included section addressing Accessible Electronic Information Technology
  • Added Purchasing Policy Attachment B – MLBE Guidelines

Hazard Communication (revised)

  • Revised the policy statement for clarification regarding the expectation that employees are to be aware of the hazardous chemicals they may encounter in the normal course of their employment and procedures established for appropriate response to these hazards.
  • Simplified references to the GRCC Right to Know Program Document

 

Policy highlights

August 21, 2013

Purchasing Policy (revised)

  • Reorganized sections for ease of accessing information.
  • Added provision prohibiting use of college resources  for charitable donations or sponsorships unless approved in advance by the President or designee.
  • Added requirement that all products and services must be universally accessible
  • Updated the link to MICRO LOCAL BUSINESS ENTERPRISE CERTIFICATION (CITY OF GRAND RAPIDS)
  • Updated the link to DIRECTORY OF MICRO LOCAL BUSINESS ENTERPRISES (CITY OF GRAND RAPIDS)
  • Updated link to  City of Grand Rapids – Office of Diversity and Inclusion
  • Revised language for  Personal Gifts (section L).
  • Revised language for Purchase of Gifts (section O)
  • Revised language and order for Procurement/Travel Cards (section M)
  • Revised language in Section VI Who should read this policy to include All GRCC staff that influence, authorize and/or execute purchases.
  • Included section addressing Accessible Electronic Information Technology
  • Added Purchasing Policy Attachment B – MLBE Guidelines

Hazard Communication (revised)

  • Revised the policy statement for clarification regarding the expectation that employees are to be aware of the hazardous chemicals they may encounter in the normal course of their employment and procedures established for appropriate response to these hazards.
  • Simplified references to the GRCC Right to Know Program Document

 

Changes made to policies

August 13, 2013

A summary of recent changes to several college policies:

*Multiple Associate Degree

Students may be awarded a second associate degree subject to the following stipulations:

1. Students may earn only one transfer degree (Associate of Arts and only one Associate of Science).

2. The Associate of General Studies degree may not be earned as an additional degree.

3. Subsequent associate degree(s) must each include a minimum of an additional 15 unique semester credit hours earned at GRCC.

4. Degree and program requirements for the additional degree will be based on the catalog that is in effect when the student officially elects the new degree and/or program.

5. No additional degree will be granted in the same program or curriculum in which the first degree was earned.
*GRCC Generated Graduation

Students will automatically be awarded the degrees and certificates that they earn at GRCC. Students will have the opportunity to decline these credentials.

 

*Acceptance of C-Grades

  • · GRCC will continue its current practice of accepting grades of C- from transfer institutions.
  • · When prerequisites are determined for progression within a degree, a grade of C- or higher must be earned.
  • · Only those departments that offer subject specific pre-requisites, as noted in the current catalog, may continue to use a grade of C or some other earned grade/score to determine progression in a degree program or discipline. These departments will continue to accept C- grades from transfer institutions.

 

*Textbook Policy

A. Every course shall have an adopted text. Course packs and electronic media can be considered textbooks.

B. Textbooks shall be adopted for no less than two consecutive years.

C. Textbooks shall be adopted through the process established by the respective department/discipline and ordered by the Department Head/Program Director or their designee.

D. Textbooks, which are adopted by the department/discipline, shall be used by all faculty teaching that course.

E. Textbook selection will include the following three primary considerations: 1) quality of content to meet course learning outcomes, 2) cost to students, and 3) equal access as defined by the Americans with Disabilities Act Amendment (ADAA, Section 504 of the Civil Rights Act of 1973).

F. Variation from this policy and unusual text selection circumstances shall be resolved with the Department Head/Program Director and with the appropriate Dean or Associate Dean.

G. Departments that order textbooks that are electronic or are bundled with electronic media containing courseware or software applications must acquire a sufficient number of licenses for the College to use in its computer labs and classrooms.

 

*Common Syllabus Components

All full-time and adjunct faculty are required to have the common components below included as a part of their course syllabus.  Faculty may include additional information in their course syllabus, but the common components below constitute the minimum expectations.

 

 

 

*Mandatory First Year Experience (FYE)

Beginning Winter 2014,  students new to GRCC who are enrolled in a degree seeking program and have a high school GPA of less than 3.0 are required to complete a college learning success course, CLS 100 (Introduction to College: New Student Experience).  [Students placing into two or more developmental courses are required to enroll in PY097 instead of CLS 100]

Students have the option of attempting a CLS 100 Challenge Exam.  Passing this exam will exempt a student from the course.

 

Students must complete the course requirement [CLS 100 or PY 097] their first semester of classes taken at GRCC.

 

A degree-seeking student who has already successfully completed 12 or more credits of college-level courses at GRCC, another college or university or has received GRCC transfer credit for these courses will not be required to complete CLS 100.

 

*Library Collection Development

The purpose of the GRCC Library collection is to support and enhance the curriculum and instruction programs at GRCC in order to promote learning and achievement.  The Library serves a diverse community of learners and the collection will reflect an extensive range of subjects, with emphasis placed on general research sources.  Library faculty must adequately develop and maintain the collection using the guidelines set forth in this policy to satisfy the purpose of the collection, the mission of the Library, and the mission of the College.

 

*Faculty Ethics Policy

Reviewed policy.  Approved with no revisions.

 

8.2 Mandatory Placement updated policy

  • Under section X. Procedures add MA 098 to the list of courses
  • Under section X. Procedures, update the title to the Associate Dean of Student Success and Retention
  • Under section X. Procedures, add the statement: Students placing into two or more developmental classes are also required to enroll and complete PY 097.  Students will not be permitted to self-enroll until this course has been completed with a grade of C- or higher.

 

Changes made to college policies

August 12, 2013

A summary of recent changes to several college policies:

FMLA Policy (revised)

  • Updated to provide more detailed information around the federal guidelines, procedures, and the process.
  • Newly added provisions related to military service
  • Measurement period changed from rolling calendar year to fiscal year effective July 1, 2013.

Open Flame policy (revised)

  • Added Sneden and White Halls

Energy Conservation (revised)

  • Revised policy statement for greater clarity
  • Changes are noted in Section XIII

Tuition Refund Policy (revised – last revised in 1995)

  • Policy re-written to:

–  Ensure consistency in administering refunds.

–  Inform students of the circumstances under which refunds may be granted.

–  Inform students of the process to seek refunds.

  • Requests for refunds outside of the withdrawal periods must be made using the refund appeal process.
  • Refund appeals will be granted for fewer extenuating circumstances (e.g. job change, relocation, loss of transportation). Extenuating circumstances for which refunds will be considered are listed on the appeal form for a student to review when considering making an appeal.
  • (process change) Data coding for refunds was changed to improve future tracking of number of students, extenuating circumstances and refund amounts.
  • (process change) Letters will be sent to each student documenting appeal outcome for tracking and improved communication
  • (process change) There is now a single point of contact for students to initiate an appeal.
  • (process change) New standardized form and access on web
  • Timelines for appeals have been added

 

Medical Withdrawal Policy:

  • Changes were made to ensure consistency between Tuition Refund Policy and Medical Withdrawal policy.

Criminal Background Check Policy (revised):

  • Policy Statement modified to expand the scope of the policy to address all circumstances when background checks will be used for both students and staff.
  • Included information regarding background checks for study away programs throughout the policy.

Changes made to college policies

August 9, 2013

A summary of recent changes to several college policies:

FMLA Policy (revised)

  • Updated to provide more detailed information around the federal guidelines, procedures, and the process.
  • Newly added provisions related to military service
  • Measurement period changed from rolling calendar year to fiscal year effective July 1, 2013.

Open Flame policy (revised)

  • Added Sneden and White Halls

Energy Conservation (revised)

  • Revised policy statement for greater clarity
  • Changes are noted in Section XIII

Tuition Refund Policy (revised – last revised in 1995)

  • Policy re-written to:

–  Ensure consistency in administering refunds.

–  Inform students of the circumstances under which refunds may be granted.

–  Inform students of the process to seek refunds.

  • Requests for refunds outside of the withdrawal periods must be made using the refund appeal process.
  • Refund appeals will be granted for fewer extenuating circumstances (e.g. job change, relocation, loss of transportation). Extenuating circumstances for which refunds will be considered are listed on the appeal form for a student to review when considering making an appeal.
  • (process change) Data coding for refunds was changed to improve future tracking of number of students, extenuating circumstances and refund amounts.
  • (process change) Letters will be sent to each student documenting appeal outcome for tracking and improved communication
  • (process change) There is now a single point of contact for students to initiate an appeal.
  • (process change) New standardized form and access on web
  • Timelines for appeals have been added

 

Medical Withdrawal Policy:

  • Changes were made to ensure consistency between Tuition Refund Policy and Medical Withdrawal policy.

Criminal Background Check Policy (revised):

  • Policy Statement modified to expand the scope of the policy to address all circumstances when background checks will be used for both students and staff.
  • Included information regarding background checks for study away programs throughout the policy.

Changes made to college policies

August 7, 2013

A summary of recent changes to several college policies:

FMLA Policy (revised)

  • Updated to provide more detailed information around the federal guidelines, procedures, and the process.
  • Newly added provisions related to military service
  • Measurement period changed from rolling calendar year to fiscal year effective July 1, 2013.

Open Flame policy (revised)

  • Added Sneden and White Halls

Energy Conservation (revised)

  • Revised policy statement for greater clarity
  • Changes are noted in Section XIII

Tuition Refund Policy (revised – last revised in 1995)

  • Policy re-written to:

–  Ensure consistency in administering refunds.

–  Inform students of the circumstances under which refunds may be granted.

–  Inform students of the process to seek refunds.

  • Requests for refunds outside of the withdrawal periods must be made using the refund appeal process.
  • Refund appeals will be granted for fewer extenuating circumstances (e.g. job change, relocation, loss of transportation). Extenuating circumstances for which refunds will be considered are listed on the appeal form for a student to review when considering making an appeal.
  • (process change) Data coding for refunds was changed to improve future tracking of number of students, extenuating circumstances and refund amounts.
  • (process change) Letters will be sent to each student documenting appeal outcome for tracking and improved communication
  • (process change) There is now a single point of contact for students to initiate an appeal.
  • (process change) New standardized form and access on web
  • Timelines for appeals have been added

 

Medical Withdrawal Policy:

  • Changes were made to ensure consistency between Tuition Refund Policy and Medical Withdrawal policy.

Criminal Background Check Policy (revised):

  • Policy Statement modified to expand the scope of the policy to address all circumstances when background checks will be used for both students and staff.
  • Included information regarding background checks for study away programs throughout the policy.

Policy highlights

April 17, 2013

Highlights for Facility Use Policy (new):

  • This is a new Policy
  • The “Facility Use and Fee Structure” document  was never a policy;  the process for approval for use and related fee structures was not consistent across campus facilities
  • The previous “Facility Use and Fee Structure” document has not been reviewed/updated since December 2001.
  • Proposed policy establishes facility use intent, prioritizes use hierarchy and establishes expectations for fees
  • This policy will apply to all campus facilities.
  • GRCC’s fee structure must still be reviewed and updated.
  • A fees and procedures document will still need to be developed.

Highlights of Recommended Changes to Policy 10.1, Tuition and Fees (revised)

  • A provision for a separate dual enrollment rate was incorporated into the revised policy (item #4)
  • The statement around universal fees was clarified (item #5)
  • The statement indicating that any student that is not a United States Citizen will be charged out of state tuition was eliminated, and the section describing acceptable documentation to prove residency was expanded.
  • The policy statement has been expanded to reference job training and construction trades.

GRCC policy highlights

April 15, 2013

Acceptable Use of Technology Policy Highlights

  • “This policy is not intended to abridge academic freedom or the constitutional guarantees of freedom of speech or freedom of expression.”
  • New revision date and change in revision cycle from two years to four years.

Acceptable Use Agreement Highlights revised to read as follows:

  • “All users accessing GRCCnet as well as the Internet are responsible for adhering to codes of conduct, rules, laws and regulations governing the use of computer and telecommunication resources.  Examples include but not limited to laws of libel, privacy, copyright, trademark, obscenity, child pornography, the Electronic Communication Privacy Act and the computer Fraud and Abuse Act.”
  • Simplified to reduce redundancy throughout.
  • Added: “This policy is not intended to abridge academic freedom or the constitutional guarantees of freedom of speech or freedom of expression.”
  • Changed the “Acceptance and Acknowledgement” to: “I understand that any violation of this agreement will result in disciplinary action which may include but is not limited to the following: written discipline, revocation of the user’s accounts, termination of employment, suspension, or expulsion from GRCC and/or legal action taken by GRCC. Permanent revocations may result from recommendations by the Information Technology department of GRCC or other authorities which may be called upon to investigate computer and/or network abuse. Disciplinary action, as documented in GRCC Policies and Procedures and the GRCC Student Code of Conduct, will be determined solely by GRCC according to the nature of the violation.”

GRCC policy highlights

April 11, 2013

Acceptable Use of Technology Policy Highlights

  • “This policy is not intended to abridge academic freedom or the constitutional guarantees of freedom of speech or freedom of expression.”
  • New revision date and change in revision cycle from two years to four years.

Acceptable Use Agreement Highlights revised to read as follows:

  • “All users accessing GRCCnet as well as the Internet are responsible for adhering to codes of conduct, rules, laws and regulations governing the use of computer and telecommunication resources.  Examples include but not limited to laws of libel, privacy, copyright, trademark, obscenity, child pornography, the Electronic Communication Privacy Act and the computer Fraud and Abuse Act.”
  • Simplified to reduce redundancy throughout.
  • Added: “This policy is not intended to abridge academic freedom or the constitutional guarantees of freedom of speech or freedom of expression.”
  • Changed the “Acceptance and Acknowledgement” to: “I understand that any violation of this agreement will result in disciplinary action which may include but is not limited to the following: written discipline, revocation of the user’s accounts, termination of employment, suspension, or expulsion from GRCC and/or legal action taken by GRCC. Permanent revocations may result from recommendations by the Information Technology department of GRCC or other authorities which may be called upon to investigate computer and/or network abuse. Disciplinary action, as documented in GRCC Policies and Procedures and the GRCC Student Code of Conduct, will be determined solely by GRCC according to the nature of the violation.”

GRCC policy highlights

April 9, 2013

Acceptable Use of Technology Policy Highlights

  • “This policy is not intended to abridge academic freedom or the constitutional guarantees of freedom of speech or freedom of expression.”
  • New revision date and change in revision cycle from two years to four years.

Acceptable Use Agreement Highlights revised to read as follows:

  • “All users accessing GRCCnet as well as the Internet are responsible for adhering to codes of conduct, rules, laws and regulations governing the use of computer and telecommunication resources.  Examples include but not limited to laws of libel, privacy, copyright, trademark, obscenity, child pornography, the Electronic Communication Privacy Act and the computer Fraud and Abuse Act.”
  • Simplified to reduce redundancy throughout.
  • Added: “This policy is not intended to abridge academic freedom or the constitutional guarantees of freedom of speech or freedom of expression.”
  • Changed the “Acceptance and Acknowledgement” to: “I understand that any violation of this agreement will result in disciplinary action which may include but is not limited to the following: written discipline, revocation of the user’s accounts, termination of employment, suspension, or expulsion from GRCC and/or legal action taken by GRCC. Permanent revocations may result from recommendations by the Information Technology department of GRCC or other authorities which may be called upon to investigate computer and/or network abuse. Disciplinary action, as documented in GRCC Policies and Procedures and the GRCC Student Code of Conduct, will be determined solely by GRCC according to the nature of the violation.”

 

New Records Management Policy

March 22, 2013

Highlights for the Records Management Policy:

  • New Policy
  • A records retention and destruction schedule is being developed and we hope to have State approval, as required by law, by July 1, 2013.
  • This policy will make employees aware of the need to systematically retain and destroy college records and their individual responsibilities as custodians of college records.

Building access policy gets changes

March 21, 2013

Building Access Policy – Revised.  Summary of changes

  • Includes definitions of standard and extended access (along with the process to get extended access). The changes are directly related to Department Heads, Directors, Executive Directors, and Associate Deans being responsible for initiating and/or authorizing access.
  • Standard Access: All staff and faculty will have access to GRCC buildings during standard hours of operation. Standard hours are considered 6 A.M. to 10 P.M. Monday through Thursday, and 6 A.M. to 9 P.M. on Fridays. Weekend and later weekday hours will exist for all regularly scheduled classes and approved scheduled events.
  • Extended Access: Employees may request access for Saturdays and Sundays from 8 A.M. to 9 P.M. by completing the “Extended Access Request Form”.  The form MUST be approved by the employee’s Executive Director or Associate Dean and submitted to Campus Police.
  • Extended access is intended for faculty and administrative staff for class preparation and other administrative duties.
  • Extended access must be requested/renewed at the beginning of each academic year, but new requests can be processed throughout the year as the need arises.
  • Department Heads, Program Directors and Immediate Supervisors will be responsible for initiating the access process for their employees as the “Requesting Party” on the Access Request Form.
  • Campus Police must receive a signed access request form authorized by the Executive Director or Associate Dean, before a key is issued, or RaiderCard Access is granted.

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