Archive for the ‘General Counsel’ category

Changes made to policies

January 23, 2014

A summary of recent changes to several college policies:

 

 

E-cigarettes prohibited on campus

January 20, 2014

You probably already know that GRCC is a tobacco-free campus, but a recent policy change adds electronic cigarettes to that ban.

You can read about the policy change here. Essentially, it adds e-cigarettes to the list of smoking-related products that can’t be sold or used on GRCC properties, including the sidewalks within the campus boundaries.

If you’re looking for help with quitting, click here.

Changes made to policies

January 3, 2014

A summary of recent changes to several college policies:

Summary of Changes to Policy 3.5 Tobacco Free Environment

  • Updated title to reference Tobacco and E-Cigarette Free
  • Updated to include medical marijuana
  • Updated to include e-cigarettes
  • Added definitions for medical marijuana and e-cigarettes
  • Struck outdated term “Learning Academy”
  • Struck information related to tobacco free card distribution
  • Struck the word “tobacco” to refer to the policy being inclusive of more than tobacco

11.3 Professional and Institutional Memberships

  • III.           Add and any applicable employee reimbursement to last sentence
  • VIII.        Change to Vice President for Finance and Administration
  • IX.           Change NA to None
  • X.            Change personal to personnel in the last sentence
  • XI.           Delete Professional
  • XIII.        Add Updated December 2013
  • XIV.        Change to December 2018

12.7 State of Michigan Capital Outlay Request Process

Committee proposes to eliminate this policy as it is no longer necessary and the College does not have official policies for many of our other required state/federal submissions.

Changes made to policies

January 2, 2014

A summary of recent changes to several college policies:

Summary of Changes to Policy 3.5 Tobacco Free Environment

  • Updated title to reference Tobacco and E-Cigarette Free
  • Updated to include medical marijuana
  • Updated to include e-cigarettes
  • Added definitions for medical marijuana and e-cigarettes
  • Struck outdated term “Learning Academy”
  • Struck information related to tobacco free card distribution
  • Struck the word “tobacco” to refer to the policy being inclusive of more than tobacco

11.3 Professional and Institutional Memberships

  • III.           Add and any applicable employee reimbursement to last sentence
  • VIII.        Change to Vice President for Finance and Administration
  • IX.           Change NA to None
  • X.            Change personal to personnel in the last sentence
  • XI.           Delete Professional
  • XIII.        Add Updated December 2013
  • XIV.        Change to December 2018

12.7 State of Michigan Capital Outlay Request Process

Committee proposes to eliminate this policy as it is no longer necessary and the College does not have official policies for many of our other required state/federal submissions.

Changes to policies

December 19, 2013

A summary of recent changes to several college policies:

Summary of Changes to Policy 3.5 Tobacco Free Environment

  • Updated title to reference Tobacco and E-Cigarette Free
  • Updated to include medical marijuana
  • Updated to include e-cigarettes
  • Added definitions for medical marijuana and e-cigarettes
  • Struck outdated term “Learning Academy”
  • Struck information related to tobacco free card distribution
  • Struck the word “tobacco” to refer to the policy being inclusive of more than tobacco

11.3 Professional and Institutional Memberships

  • III.           Add and any applicable employee reimbursement to last sentence
  • VIII.        Change to Vice President for Finance and Administration
  • IX.           Change NA to None
  • X.            Change personal to personnel in the last sentence
  • XI.           Delete Professional
  • XIII.        Add Updated December 2013
  • XIV.        Change to December 2018

12.7 State of Michigan Capital Outlay Request Process

Committee proposes to eliminate this policy as it is no longer necessary and the College does not have official policies for many of our other required state/federal submissions.

Changes made to policies

November 15, 2013

A summary of recent changes to several college policies:

Closing Campus Due to Severe Weather Conditions (revised)

  • The policy used to be the “Inclement Weather” policy.  Now, it applies to campus closings due to weather or other “emergency” types of events.  (power outages, mechanical failures, etc)
    • The “weather delay” option has been removed
    • Decision making criteria has been added for inclement weather and other events
    • Information regarding facilities staff reporting has been added
    • Definition section has been expanded

11.16 Tax Sheltered Annuities (revised)

  • VIII. Contacts – Updated with new contact information
  • X. Procedures – Revision to wording concerning mailing list

14.3 Complaints Regarding Violations of Privacy and Confidentiality (HIPAA) (revised)

  • VII. Related Document – Added link to GRCC website
  • VIII. Contacts – Updated with new contact information
  • X. Procedures – Updated with new telephone number
  • XII, XIII, XIV – Added – These areas were not in previous document.

14.4 Sanctions for Violations of Confidentiality – Recommendation to eliminate this policy.

14.10  Service Animals (revised): 

  • Distinguishes between a service animal (dog) and other comfort animals.
  • Added provision regarding Miniature Horses
  • Clarified decision making authority regarding the appropriateness of a service animal.
  • Complies with Department of Justice revised regulations on the Americans with Disabilities Act (ADA) for Title II and Title III
  • Provides notice that the College must permit service animals to accompany people with disabilities in all areas where members of the public are allowed to go.
  • Provides guidance about the three questions employeesare permitted to ask regarding a service animal.

8.17 Academic Standing Policy (revised): 

  • From one year suspension to two semesters
  • Early return option after one semester or session suspension with required enrollment in CLS 102 or PY 97 (if required and not passed)
  • Early return student is limited to eight (8) total credits for the semester or session and a student could go back to FT status after the early return semester.
    Effective Winter 2014

The new policies have been added to the website.

Changes made to college policies

November 14, 2013

A summary of recent changes to several college policies:

Closing Campus Due to Severe Weather Conditions (revised)

  • The policy used to be the “Inclement Weather” policy.  Now, it applies to campus closings due to weather or other “emergency” types of events.  (power outages, mechanical failures, etc)
    • The “weather delay” option has been removed
    • Decision making criteria has been added for inclement weather and other events
    • Information regarding facilities staff reporting has been added
    • Definition section has been expanded

11.16 Tax Sheltered Annuities (revised)

  • VIII. Contacts – Updated with new contact information
  • X. Procedures – Revision to wording concerning mailing list

14.3 Complaints Regarding Violations of Privacy and Confidentiality (HIPAA) (revised)

  • VII. Related Document – Added link to GRCC website
  • VIII. Contacts – Updated with new contact information
  • X. Procedures – Updated with new telephone number
  • XII, XIII, XIV – Added – These areas were not in previous document.

14.4 Sanctions for Violations of Confidentiality – Recommendation to eliminate this policy.

14.10  Service Animals (revised): 

  • Distinguishes between a service animal (dog) and other comfort animals.
  • Added provision regarding Miniature Horses
  • Clarified decision making authority regarding the appropriateness of a service animal.
  • Complies with Department of Justice revised regulations on the Americans with Disabilities Act (ADA) for Title II and Title III
  • Provides notice that the College must permit service animals to accompany people with disabilities in all areas where members of the public are allowed to go.
  • Provides guidance about the three questions employeesare permitted to ask regarding a service animal.

8.17 Academic Standing Policy (revised): 

  • From one year suspension to two semesters
  • Early return option after one semester or session suspension with required enrollment in CLS 102 or PY 97 (if required and not passed)
  • Early return student is limited to eight (8) total credits for the semester or session and a student could go back to FT status after the early return semester.
    Effective Winter 2014

The new policies have been added to the website.

 

Policy highlights

September 9, 2013

Contracting Authority Policy (new)

  • Ensures that contracts that obligate College time or resources receive appropriate review and are signed by appropriate College officials.
  • Defines contracts to include: MOUs, affiliation agreements, clinical agreements, leases, partnership agreements, articulation agreements
  • Only the President, EBCO or their designees may sign contracts.
  • Purchasing agreements that do not obligate the College beyond the current fiscal year and do not have renewal provisions may be signed by the BCO without prior review and approval.
  • The Executive Director of Purchasing may request review of agreements that contain unusual or complex terms and conditions.
  • Establishes a process and timeline for contract review by general counsel and appropriate EBCO.

Policy highlights

September 5, 2013

Contracting Authority Policy (new)

  • Ensures that contracts that obligate College time or resources receive appropriate review and are signed by appropriate College officials.
  • Defines contracts to include: MOUs, affiliation agreements, clinical agreements, leases, partnership agreements, articulation agreements
  • Only the President, EBCO or their designees may sign contracts.
  • Purchasing agreements that do not obligate the College beyond the current fiscal year and do not have renewal provisions may be signed by the BCO without prior review and approval.
  • The Executive Director of Purchasing may request review of agreements that contain unusual or complex terms and conditions.
  • Establishes a process and timeline for contract review by general counsel and appropriate EBCO.

Policy highlights

September 4, 2013

Contracting Authority Policy (new)

  • Ensures that contracts that obligate College time or resources receive appropriate review and are signed by appropriate College officials.
  • Defines contracts to include: MOUs, affiliation agreements, clinical agreements, leases, partnership agreements, articulation agreements
  • Only the President, EBCO or their designees may sign contracts.
  • Purchasing agreements that do not obligate the College beyond the current fiscal year and do not have renewal provisions may be signed by the BCO without prior review and approval.
  • The Executive Director of Purchasing may request review of agreements that contain unusual or complex terms and conditions.
  • Establishes a process and timeline for contract review by general counsel and appropriate EBCO.

Policy highlights

August 26, 2013

Purchasing Policy (revised)

  • Reorganized sections for ease of accessing information.
  • Added provision prohibiting use of college resources  for charitable donations or sponsorships unless approved in advance by the President or designee.
  • Added requirement that all products and services must be universally accessible
  • Updated the link to MICRO LOCAL BUSINESS ENTERPRISE CERTIFICATION (CITY OF GRAND RAPIDS)
  • Updated the link to DIRECTORY OF MICRO LOCAL BUSINESS ENTERPRISES (CITY OF GRAND RAPIDS)
  • Updated link to  City of Grand Rapids – Office of Diversity and Inclusion
  • Revised language for  Personal Gifts (section L).
  • Revised language for Purchase of Gifts (section O)
  • Revised language and order for Procurement/Travel Cards (section M)
  • Revised language in Section VI Who should read this policy to include All GRCC staff that influence, authorize and/or execute purchases.
  • Included section addressing Accessible Electronic Information Technology
  • Added Purchasing Policy Attachment B – MLBE Guidelines

Hazard Communication (revised)

  • Revised the policy statement for clarification regarding the expectation that employees are to be aware of the hazardous chemicals they may encounter in the normal course of their employment and procedures established for appropriate response to these hazards.
  • Simplified references to the GRCC Right to Know Program Document

 

Policy highlights

August 22, 2013

Purchasing Policy (revised)

  • Reorganized sections for ease of accessing information.
  • Added provision prohibiting use of college resources  for charitable donations or sponsorships unless approved in advance by the President or designee.
  • Added requirement that all products and services must be universally accessible
  • Updated the link to MICRO LOCAL BUSINESS ENTERPRISE CERTIFICATION (CITY OF GRAND RAPIDS)
  • Updated the link to DIRECTORY OF MICRO LOCAL BUSINESS ENTERPRISES (CITY OF GRAND RAPIDS)
  • Updated link to  City of Grand Rapids – Office of Diversity and Inclusion
  • Revised language for  Personal Gifts (section L).
  • Revised language for Purchase of Gifts (section O)
  • Revised language and order for Procurement/Travel Cards (section M)
  • Revised language in Section VI Who should read this policy to include All GRCC staff that influence, authorize and/or execute purchases.
  • Included section addressing Accessible Electronic Information Technology
  • Added Purchasing Policy Attachment B – MLBE Guidelines

Hazard Communication (revised)

  • Revised the policy statement for clarification regarding the expectation that employees are to be aware of the hazardous chemicals they may encounter in the normal course of their employment and procedures established for appropriate response to these hazards.
  • Simplified references to the GRCC Right to Know Program Document

 

Policy highlights

August 21, 2013

Purchasing Policy (revised)

  • Reorganized sections for ease of accessing information.
  • Added provision prohibiting use of college resources  for charitable donations or sponsorships unless approved in advance by the President or designee.
  • Added requirement that all products and services must be universally accessible
  • Updated the link to MICRO LOCAL BUSINESS ENTERPRISE CERTIFICATION (CITY OF GRAND RAPIDS)
  • Updated the link to DIRECTORY OF MICRO LOCAL BUSINESS ENTERPRISES (CITY OF GRAND RAPIDS)
  • Updated link to  City of Grand Rapids – Office of Diversity and Inclusion
  • Revised language for  Personal Gifts (section L).
  • Revised language for Purchase of Gifts (section O)
  • Revised language and order for Procurement/Travel Cards (section M)
  • Revised language in Section VI Who should read this policy to include All GRCC staff that influence, authorize and/or execute purchases.
  • Included section addressing Accessible Electronic Information Technology
  • Added Purchasing Policy Attachment B – MLBE Guidelines

Hazard Communication (revised)

  • Revised the policy statement for clarification regarding the expectation that employees are to be aware of the hazardous chemicals they may encounter in the normal course of their employment and procedures established for appropriate response to these hazards.
  • Simplified references to the GRCC Right to Know Program Document

 

Changes made to policies

August 13, 2013

A summary of recent changes to several college policies:

*Multiple Associate Degree

Students may be awarded a second associate degree subject to the following stipulations:

1. Students may earn only one transfer degree (Associate of Arts and only one Associate of Science).

2. The Associate of General Studies degree may not be earned as an additional degree.

3. Subsequent associate degree(s) must each include a minimum of an additional 15 unique semester credit hours earned at GRCC.

4. Degree and program requirements for the additional degree will be based on the catalog that is in effect when the student officially elects the new degree and/or program.

5. No additional degree will be granted in the same program or curriculum in which the first degree was earned.
*GRCC Generated Graduation

Students will automatically be awarded the degrees and certificates that they earn at GRCC. Students will have the opportunity to decline these credentials.

 

*Acceptance of C-Grades

  • · GRCC will continue its current practice of accepting grades of C- from transfer institutions.
  • · When prerequisites are determined for progression within a degree, a grade of C- or higher must be earned.
  • · Only those departments that offer subject specific pre-requisites, as noted in the current catalog, may continue to use a grade of C or some other earned grade/score to determine progression in a degree program or discipline. These departments will continue to accept C- grades from transfer institutions.

 

*Textbook Policy

A. Every course shall have an adopted text. Course packs and electronic media can be considered textbooks.

B. Textbooks shall be adopted for no less than two consecutive years.

C. Textbooks shall be adopted through the process established by the respective department/discipline and ordered by the Department Head/Program Director or their designee.

D. Textbooks, which are adopted by the department/discipline, shall be used by all faculty teaching that course.

E. Textbook selection will include the following three primary considerations: 1) quality of content to meet course learning outcomes, 2) cost to students, and 3) equal access as defined by the Americans with Disabilities Act Amendment (ADAA, Section 504 of the Civil Rights Act of 1973).

F. Variation from this policy and unusual text selection circumstances shall be resolved with the Department Head/Program Director and with the appropriate Dean or Associate Dean.

G. Departments that order textbooks that are electronic or are bundled with electronic media containing courseware or software applications must acquire a sufficient number of licenses for the College to use in its computer labs and classrooms.

 

*Common Syllabus Components

All full-time and adjunct faculty are required to have the common components below included as a part of their course syllabus.  Faculty may include additional information in their course syllabus, but the common components below constitute the minimum expectations.

 

 

 

*Mandatory First Year Experience (FYE)

Beginning Winter 2014,  students new to GRCC who are enrolled in a degree seeking program and have a high school GPA of less than 3.0 are required to complete a college learning success course, CLS 100 (Introduction to College: New Student Experience).  [Students placing into two or more developmental courses are required to enroll in PY097 instead of CLS 100]

Students have the option of attempting a CLS 100 Challenge Exam.  Passing this exam will exempt a student from the course.

 

Students must complete the course requirement [CLS 100 or PY 097] their first semester of classes taken at GRCC.

 

A degree-seeking student who has already successfully completed 12 or more credits of college-level courses at GRCC, another college or university or has received GRCC transfer credit for these courses will not be required to complete CLS 100.

 

*Library Collection Development

The purpose of the GRCC Library collection is to support and enhance the curriculum and instruction programs at GRCC in order to promote learning and achievement.  The Library serves a diverse community of learners and the collection will reflect an extensive range of subjects, with emphasis placed on general research sources.  Library faculty must adequately develop and maintain the collection using the guidelines set forth in this policy to satisfy the purpose of the collection, the mission of the Library, and the mission of the College.

 

*Faculty Ethics Policy

Reviewed policy.  Approved with no revisions.

 

8.2 Mandatory Placement updated policy

  • Under section X. Procedures add MA 098 to the list of courses
  • Under section X. Procedures, update the title to the Associate Dean of Student Success and Retention
  • Under section X. Procedures, add the statement: Students placing into two or more developmental classes are also required to enroll and complete PY 097.  Students will not be permitted to self-enroll until this course has been completed with a grade of C- or higher.

 

Changes made to college policies

August 12, 2013

A summary of recent changes to several college policies:

FMLA Policy (revised)

  • Updated to provide more detailed information around the federal guidelines, procedures, and the process.
  • Newly added provisions related to military service
  • Measurement period changed from rolling calendar year to fiscal year effective July 1, 2013.

Open Flame policy (revised)

  • Added Sneden and White Halls

Energy Conservation (revised)

  • Revised policy statement for greater clarity
  • Changes are noted in Section XIII

Tuition Refund Policy (revised – last revised in 1995)

  • Policy re-written to:

–  Ensure consistency in administering refunds.

–  Inform students of the circumstances under which refunds may be granted.

–  Inform students of the process to seek refunds.

  • Requests for refunds outside of the withdrawal periods must be made using the refund appeal process.
  • Refund appeals will be granted for fewer extenuating circumstances (e.g. job change, relocation, loss of transportation). Extenuating circumstances for which refunds will be considered are listed on the appeal form for a student to review when considering making an appeal.
  • (process change) Data coding for refunds was changed to improve future tracking of number of students, extenuating circumstances and refund amounts.
  • (process change) Letters will be sent to each student documenting appeal outcome for tracking and improved communication
  • (process change) There is now a single point of contact for students to initiate an appeal.
  • (process change) New standardized form and access on web
  • Timelines for appeals have been added

 

Medical Withdrawal Policy:

  • Changes were made to ensure consistency between Tuition Refund Policy and Medical Withdrawal policy.

Criminal Background Check Policy (revised):

  • Policy Statement modified to expand the scope of the policy to address all circumstances when background checks will be used for both students and staff.
  • Included information regarding background checks for study away programs throughout the policy.

Follow

Get every new post delivered to your Inbox.

Join 108 other followers