Archive for the ‘General Counsel’ category

Obsolete policies eliminated

May 14, 2014

Notice of formal elimination of obsolete policies: old format polices have been eliminated effective May 13, 2013. For a list of these policies please contact Danielle Dawson at 234-4241

Changes made to policies

April 16, 2014

A summary of recent changes to several college policies:

11.2 Personal Information Privacy Policy: Eliminate

  • Recommendation is to eliminate as no longer necessary
  • We have separate guidance around HIPPA that did not exist when the policy was first drafted
  • Most of this policy is covered in the more current IT Policy 15.1 regarding Personally Identifiable Information

11.12 Budget Adoption: Eliminate

  • Recommendation is to eliminate as this is not necessary as a college policy. We do not hold people accountable for “violations”
  • Budget adoption is covered by State law. The internal processes to meet state requirements may vary from year to year.
  • The policy will be converted to a work instruction for reference by finance personnel.

11.21 Enterprise Print Management: Eliminate

  •  Eliminate and replace with departmental guidelines
  • The policy provides guidance to staff using enterprise print management services, but we do not hold people accountable for “violations”
  • Enterprise Print Management services change and require frequent updates. Guidelines are more appropriate to suit the purpose of the EPM system than a GRCC policy.

3.2 Non Discrimination on the Basis of Disability: New  3-2_non-discrimination_on_basis_of_disability

  • Robust policy statement detailing GRCC’s commitment to nondiscrimination in all programs, services or activities offered by the college including employment opportunities.
  • Clear statement prohibiting retaliation against individuals who file complaints against the institution, exercise their rights under the ADA or Section 504 or participate in an investigation.
  • Includes definitions for Complaint, Disability, Major Life Activity, Essential Abilities and Technical Standards, Essential & Marginal Functions and Qualified Individual with a Disability.
  • Includes Procedures for Accommodation (Student/Faculty & Staff) and Complaints (Student/Faculty & Staff)
  • Links to applicable policies and forms

11.8 Investment Policy: Revised 11-8_investment

  • Eliminated requirement for written approval from the Vice President of Finance and Administration for other wire activity in excess of $4,000,000.

Changes to drug and alcohol policy

March 4, 2014

Changes include the following:

  • Expanded to cover volunteers.
  • Addresses use as well as abuse of controlled substances.
  • Provides clear investigatory procedures for incidents involving both students and staff.
  • Penalties are consistent with GRCC’s Misconduct policy re: zero tolerance offenses.
  • Removed language related to evaluation of Drug and Alcohol Prevention Program from the policy. This will be incorporated into the annual DAPP document that will be shared with all students and staff as required by law.

To see the policy, follow this link: 6-24_drug_and_alcohol_policy

Changes to drug and alcohol policy

February 28, 2014

Changes include the following:

  • Expanded to cover volunteers.
  • Addresses use as well as abuse of controlled substances.
  • Provides clear investigatory procedures for incidents involving both students and staff.
  • Penalties are consistent with GRCC’s Misconduct policy re: zero tolerance offenses.
  • Removed language related to evaluation of Drug and Alcohol Prevention Program from the policy. This will be incorporated into the annual DAPP document that will be shared with all students and staff as required by law.

To see the policy, follow this link: 6-24_drug_and_alcohol_policy

 

Policy highlights

February 21, 2014

A summary of recent changes to a college policy:

11-7_disposal_of_surplus_furniture_and_equipment

Policy highlights

February 20, 2014

A summary of recent changes to a college policy:

11-7_disposal_of_surplus_furniture_and_equipment

 

Policy highlights

February 19, 2014

A summary of recent changes to a college policy:

11-7_disposal_of_surplus_furniture_and_equipment

 

Changes made to policies

January 27, 2014

A summary of recent changes to several college policies:

Changes made to policies

January 23, 2014

A summary of recent changes to several college policies:

 

 

E-cigarettes prohibited on campus

January 20, 2014

You probably already know that GRCC is a tobacco-free campus, but a recent policy change adds electronic cigarettes to that ban.

You can read about the policy change here. Essentially, it adds e-cigarettes to the list of smoking-related products that can’t be sold or used on GRCC properties, including the sidewalks within the campus boundaries.

If you’re looking for help with quitting, click here.

Changes made to policies

January 3, 2014

A summary of recent changes to several college policies:

Summary of Changes to Policy 3.5 Tobacco Free Environment

  • Updated title to reference Tobacco and E-Cigarette Free
  • Updated to include medical marijuana
  • Updated to include e-cigarettes
  • Added definitions for medical marijuana and e-cigarettes
  • Struck outdated term “Learning Academy”
  • Struck information related to tobacco free card distribution
  • Struck the word “tobacco” to refer to the policy being inclusive of more than tobacco

11.3 Professional and Institutional Memberships

  • III.           Add and any applicable employee reimbursement to last sentence
  • VIII.        Change to Vice President for Finance and Administration
  • IX.           Change NA to None
  • X.            Change personal to personnel in the last sentence
  • XI.           Delete Professional
  • XIII.        Add Updated December 2013
  • XIV.        Change to December 2018

12.7 State of Michigan Capital Outlay Request Process

Committee proposes to eliminate this policy as it is no longer necessary and the College does not have official policies for many of our other required state/federal submissions.

Changes made to policies

January 2, 2014

A summary of recent changes to several college policies:

Summary of Changes to Policy 3.5 Tobacco Free Environment

  • Updated title to reference Tobacco and E-Cigarette Free
  • Updated to include medical marijuana
  • Updated to include e-cigarettes
  • Added definitions for medical marijuana and e-cigarettes
  • Struck outdated term “Learning Academy”
  • Struck information related to tobacco free card distribution
  • Struck the word “tobacco” to refer to the policy being inclusive of more than tobacco

11.3 Professional and Institutional Memberships

  • III.           Add and any applicable employee reimbursement to last sentence
  • VIII.        Change to Vice President for Finance and Administration
  • IX.           Change NA to None
  • X.            Change personal to personnel in the last sentence
  • XI.           Delete Professional
  • XIII.        Add Updated December 2013
  • XIV.        Change to December 2018

12.7 State of Michigan Capital Outlay Request Process

Committee proposes to eliminate this policy as it is no longer necessary and the College does not have official policies for many of our other required state/federal submissions.

Changes to policies

December 19, 2013

A summary of recent changes to several college policies:

Summary of Changes to Policy 3.5 Tobacco Free Environment

  • Updated title to reference Tobacco and E-Cigarette Free
  • Updated to include medical marijuana
  • Updated to include e-cigarettes
  • Added definitions for medical marijuana and e-cigarettes
  • Struck outdated term “Learning Academy”
  • Struck information related to tobacco free card distribution
  • Struck the word “tobacco” to refer to the policy being inclusive of more than tobacco

11.3 Professional and Institutional Memberships

  • III.           Add and any applicable employee reimbursement to last sentence
  • VIII.        Change to Vice President for Finance and Administration
  • IX.           Change NA to None
  • X.            Change personal to personnel in the last sentence
  • XI.           Delete Professional
  • XIII.        Add Updated December 2013
  • XIV.        Change to December 2018

12.7 State of Michigan Capital Outlay Request Process

Committee proposes to eliminate this policy as it is no longer necessary and the College does not have official policies for many of our other required state/federal submissions.

Changes made to policies

November 15, 2013

A summary of recent changes to several college policies:

Closing Campus Due to Severe Weather Conditions (revised)

  • The policy used to be the “Inclement Weather” policy.  Now, it applies to campus closings due to weather or other “emergency” types of events.  (power outages, mechanical failures, etc)
    • The “weather delay” option has been removed
    • Decision making criteria has been added for inclement weather and other events
    • Information regarding facilities staff reporting has been added
    • Definition section has been expanded

11.16 Tax Sheltered Annuities (revised)

  • VIII. Contacts – Updated with new contact information
  • X. Procedures – Revision to wording concerning mailing list

14.3 Complaints Regarding Violations of Privacy and Confidentiality (HIPAA) (revised)

  • VII. Related Document – Added link to GRCC website
  • VIII. Contacts – Updated with new contact information
  • X. Procedures – Updated with new telephone number
  • XII, XIII, XIV – Added – These areas were not in previous document.

14.4 Sanctions for Violations of Confidentiality – Recommendation to eliminate this policy.

14.10  Service Animals (revised): 

  • Distinguishes between a service animal (dog) and other comfort animals.
  • Added provision regarding Miniature Horses
  • Clarified decision making authority regarding the appropriateness of a service animal.
  • Complies with Department of Justice revised regulations on the Americans with Disabilities Act (ADA) for Title II and Title III
  • Provides notice that the College must permit service animals to accompany people with disabilities in all areas where members of the public are allowed to go.
  • Provides guidance about the three questions employeesare permitted to ask regarding a service animal.

8.17 Academic Standing Policy (revised): 

  • From one year suspension to two semesters
  • Early return option after one semester or session suspension with required enrollment in CLS 102 or PY 97 (if required and not passed)
  • Early return student is limited to eight (8) total credits for the semester or session and a student could go back to FT status after the early return semester.
    Effective Winter 2014

The new policies have been added to the website.

Changes made to college policies

November 14, 2013

A summary of recent changes to several college policies:

Closing Campus Due to Severe Weather Conditions (revised)

  • The policy used to be the “Inclement Weather” policy.  Now, it applies to campus closings due to weather or other “emergency” types of events.  (power outages, mechanical failures, etc)
    • The “weather delay” option has been removed
    • Decision making criteria has been added for inclement weather and other events
    • Information regarding facilities staff reporting has been added
    • Definition section has been expanded

11.16 Tax Sheltered Annuities (revised)

  • VIII. Contacts – Updated with new contact information
  • X. Procedures – Revision to wording concerning mailing list

14.3 Complaints Regarding Violations of Privacy and Confidentiality (HIPAA) (revised)

  • VII. Related Document – Added link to GRCC website
  • VIII. Contacts – Updated with new contact information
  • X. Procedures – Updated with new telephone number
  • XII, XIII, XIV – Added – These areas were not in previous document.

14.4 Sanctions for Violations of Confidentiality – Recommendation to eliminate this policy.

14.10  Service Animals (revised): 

  • Distinguishes between a service animal (dog) and other comfort animals.
  • Added provision regarding Miniature Horses
  • Clarified decision making authority regarding the appropriateness of a service animal.
  • Complies with Department of Justice revised regulations on the Americans with Disabilities Act (ADA) for Title II and Title III
  • Provides notice that the College must permit service animals to accompany people with disabilities in all areas where members of the public are allowed to go.
  • Provides guidance about the three questions employeesare permitted to ask regarding a service animal.

8.17 Academic Standing Policy (revised): 

  • From one year suspension to two semesters
  • Early return option after one semester or session suspension with required enrollment in CLS 102 or PY 97 (if required and not passed)
  • Early return student is limited to eight (8) total credits for the semester or session and a student could go back to FT status after the early return semester.
    Effective Winter 2014

The new policies have been added to the website.

 


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