Highlights to Policy Updates – Conflict of Interest, Misconduct, Employee Reimbursement, Food and Beverage and Travel

A number of GRCC policies have recently been updated and new policies have been created – highlights of the changes are available below:

6.7 Conflict of Interest Policy: Revised current policy

  • Separated “Misconduct” provisions into a separate “Misconduct” policy
  • Added references to professional organization codes of ethics for financial aid, admissions and recruitment staff.
  • Added detail regarding financial conflicts of interests
  • Added additional guidance regarding supplemental employment

6.23 Misconduct Policy: New policy 

  • Separated “Misconduct” provisions from the Conflict of Interest Policy
  • Modified zero tolerance provision to clarify that only “verified” and “intentional” listed acts are treated as “zero tolerance offenses”

11.1 Employee Reimbursement Policy: New policy

  • This policy was separated from the current Travel Policy
  • Language was added to Section III Policy Statement requiring that travel covered by agreements and bargaining units shall be in accord with the conditions of said agreement
  • Added definition of “Federal Per Diem Rates” to Section IX Definitions
  • Clarified guidelines for reimbursable claims in Section X Procedures
  • Added “reasonable internet services required to do business” as a reimbursable expense in H of Section X Procedures
  • Added Electronic Application for Leave of Absence, Employee Reimbursement Request Form, Employee Mileage Reimbursement Request Form, & Adjunct Faculty Mileage Reimbursement Request Form under Section XI Forms

11.1a Food and Beverage Policy: Revised current policy

  • Combined current “Food & Beverage Standards” and “Retirement Reception Guidelines” into one policy.
  • Added Purchasing Policy and Procurement Card Agreement, Travel Card Agreement, & BOT Policies under Section VII, Related Documents
  • Removed requirement for EBCO prior approval under Section X
  • Eliminated retirement reception maximum cost table based on years of service and replaced this with a flat maximum of $720/per retiree.
  • Added Employee Reimbursement Request & Food Function Form to Section XI Forms

11.4 Travel Policy: Revised current policy

  • Separated “Employee Reimbursement” provisions into a separate policy.
  • Added language to Section III Policy Statement requiring that travel covered by agreements and bargaining units shall be in accord with the conditions of said agreements.
  • Added definitions of “Reasonable and Customary Expenditures” and “Federal Per Diem Rates” to Section IX Definitions.
  • Added language regarding requirements for leave of absence forms in Section X Procedures
  • Added rule regarding reimbursement claims to Section X Procedures
  • Added Electronic Application for Leave of Absence, Employee Reimbursement Request Form, Employee Mileage Reimbursement Request Form & Adjunct Faculty Mileage Reimbursement Request Form in Section XI Forms
  • Added all Bargaining Unit Agreements, 11.1 Employee Reimbursement Policy, 11.15 Purchasing Policy, Procurement Card Agreement, Allowable Mileage Form & Travel Card Agreement to Section VII Related Documents.

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