Employee Reimbursements – Change to Procedures

Financial Services is converting the payment of employee reimbursements from check to ACH deposit. Financial Services will pay all reimbursements on the employee’s paycheck for any reimbursement submitted after January 5, 2015.   The funds pertaining to the employee reimbursement will be electronically deposited into the same bank account designated for your payroll direct deposit.  The details of this reimbursement will appear on your payroll remittance advice that can be accessed online.

How does this impact you?

• The submission process will be the same for the employee. The employee will continue to scan forms/supporting documents and send information to Financial Services according to current procedures.
• Nontaxable employee reimbursements will have no effect on payroll taxes when paid on the employee’s paycheck.
• Employee will receive an email notification from ImageNow when reimbursement has been approved. Then, the reimbursement will be paid on the next available paycheck.
• If staff would like to view any reimbursements submitted after 1/5/15, you will be able to access them any time on campus via WebNow at https://www.grcc.edu/MyImageNowDocs/ or at https://www.grcc.edu/WebNow/. You must log into WebNow using your GRCC Network UserId and Password to view your reimbursements.