Policies updated

The following policies have been updated or added and recently approved:

October 2017 Policy Meeting

8.6 FERPA

  • Policy statement: Added a statement regarding GRCC’s compliance with the law as required.
  • Reason for the policy: Changed “afford” to “affords”. Under section C “authorized representatives” added.
    • Added section E: The right to opt out of disclosure of directory information
  • Related Documents: Two documents added: Records Management Policy and FERPA Consent Form.
  • Definitions:
    • Student: Mirrored the definition found in the Student Conduct Policy.
    • Dependent Student (IX.B): “For purposes of FERPA permitted disclosure, a dependent student meets the IRS definition of dependent; the student must be listed as a dependent on their parent’s IRS tax return.”
    • Student Record deleted.
    • Educational Record updated.
    • School Official: “Any of the following when acting in a student’s legitimate educational interest.”
      • Added individual(s) to the second statement.
      • Added volunteers to the fourth statement.
    • Legitimate educational interest updated: removed Dean of Institutional Research
  • Procedures:
    • A:
      • 4 added, reference to best practices document available on Student Records page.
      • 5 added, official communications to GRCC email.
    • C: FERPA consent form link updated.
    • F: Reference to the procedures in the Personally Identifiable Information policy. Moved to section A.6 Guidelines for Faculty and Staff.

6.2 Equal Opportunity and Non-Discrimination Policy

  • Changed title: removed “employment” to reflect broader goal of policy (formerly read “Equal Employment Opportunity and Non-Discrimination Policy)
  • VIII (a): Changed Policy Owner to reflect accurate title for Director of EO Compliance
  • IX (g): Clarified Political Affiliation language to reduce confusion
  • IX (h): Clarified familial status language to include caregiving functions per EO guidance, reflecting general caregiving function to broader group of people and specifying origins of that protection
  • X (b): Flipped order of timeline paragraphs to flow better; language still the same.
  • X (c): Deleted language re: possible outcomes, as it is reflected below in “conclusion” section
  • X (c): Added “interim measures” language to provide protection throughout process
  • X (d)1: Added “corrective feedback” as possible outcome
  • X (g): Added clarification that criminal acts will be reported first to Campus Police, who will report them to appropriate law enforcement as needed.
  • X (h): Added language that we will comply with bargaining agreements in investigation process
  • XIII and XIV: Added policy history explanation, and updated next review date
  • Throughout policy: adjusting “he/she” language to “they”

For more information, visit the policy website.

 

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