G Suite Transition Tip: How to do a busy search in Google Calendar

Finding a time that works for everyone attending your meeting can be a challenge. The ‘Find a Time’ function in Google Calendar makes coordinating schedules easier. This is the same type of function that you are used to when performing a Busy Search in Groupwise.

You have the ability to see if someone else within the grcc.edu domain is busy or free when adding them to an event. There are two different ways to do so:

  • ‘Find a Time’
  • ‘Suggested Times’

Find a Time:

  1. Go to Calendar.
  2. In the upper left, click Create +
  3. Click on More Options from the Create menu until you are brought to a full screen menu for creating an event.
  4. Next to Event details, click Find a time. You’ll see the local time for guests in other time zones just below their name.
  5. Scroll up or down the time slots, or click the arrows at the top to view different days and weeks.
  6. Click a time slot and then click Save.

Suggested Times:

  1. Go to Calendar.
  2. In the upper left, click Create +
  3. Add event title.
  4. Click More Options.
  5. In the “Add Guests” box, type the name of the person or people you want to invite.
  6. Under “Guests”, click Suggested Times. You will see a list of times when all guests can attend.

Practice this in the pilot environment!

Please Note: The G Suite pilot account is for testing and training purposes only. Any data, settings, or customizations added or changed in your pilot account will not automatically transfer to the production environment on May 5th.

For technical assistance, please contact the IT Support Desk at x4357 or submit a service request on our Support Desk webpage.

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