G Suite Tip – Working Hours

Have you ever gotten an event or appointment sent to you when you’re not even scheduled to be on campus? Google’s got a solution for you: Working Hours.

Google’s ‘Working Hours’ feature will warn your colleagues when they schedule a meeting for a time when you are not scheduled to be on campus. It is a great way to protect your personal time, and for making sure that appointments are made during times that work for everyone.

How to set working hours:

  1. On your computer, open Google Calendar.
  2. In the top right, click the Settings icon, and choose Settings.
  3. On the left, under “General,” click Working Hours.
  4. In the “Working hours” section, click Enable working hours.
  5. Select the days you work and set the times you’re available.

In conjunction with working hours, adding an “out of office” event will help your coworkers know when things fall outside of your normal working hours, like vacation, sick leave, or anything in between. Setting yourself as out of the office will automatically decline events sent to you during that time. Here’s how you do it:

  1. On your computer, open Google Calendar.
  2. Begin creating an appointment for when you’ll be out.
  3. Under the event title, click Out of office.
  4. Update the dates or time range for when you’ll be out. (You can also update the message people will receive when inviting you during this time.)
  5. Click Save.

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