Policies updated

The following policies have been updated:

Policy Meeting

May & June 2019

8.3 College Sponsored Student Travel

  (NEW “College Sponsored Student Travel Guiding Risk and Liability Practices and   Procedures” document created also)

  • Added language around examples of travel experiences covered by the policy
  • Replaced “chaperones” with “volunteers”
  • Added items under “Related Documents”
  • Updated “Contacts” list
  • Updated “Definitions”, including “College Sponsored Student Travel” and “class trip”
  • All items under “Procedures” were updated. Four common procedures were created to support all college sponsored student travel experiences.
  • Updated “Forms” required for travel

 

12.9 Facility & Grounds Use Policy

  • Add language to purpose statement:
    • The college makes its facilities available for public use as long as such use does not interfere with the primary purpose of education or compromise the safety and security of students, faculty or staff.
  • Listed all related policies under College Policy section.
  • Under Section IX-Definitions
    • Added including leased properties under #1 – Facilities & Grounds
    • Added #3 – Non-GRCC Space – off campus spaces regularly scheduled by GRCC for college activities.
  • Under Section X – Procedures:
    • Combined 2b & c to state – GRCC events/meetings by approved GRCC groups/unit, including athletic and student events carried out by officially recognized teams, student clubs, organizations and programs.
    • New language for GRCC Co-sponsored events (now 2.c)
      • GRCC co-sponsored events with other academic organizations and/or community organizations. The GRCC department coordinating the event must identify a liaison to be on site for the entire event.
    • Added statement under External Groups and Organizations (now 2.d)
      • This includes community events which may require campus resources
    • Section 3 – Fees
      • Added language to 3.d – The college, at its discretion, may make facilities available for local non-profit agencies at a reduced rate.
    • Added Section 4 – Resources
      • Campus Catering – Food Services for campus events must be provided by approved college catering and banquet service providers. In the event these entities are unable to provide services, third party catering services may be considered. 
      • Parking – Event and guest parking is available in GRCC parking ramps for a fee. GRCC Parking Rates
      • Network – GRCC provides guest access to the WIFI network on campus.  Event specific network access may be requested.
      • AV/Media – Services are limited and may require third party providers.

 

 

11.4 Travel Policy

Section VII – added related document Policy 8.3 Student Travel policy and related documents.

Section VIII – added Director of Budget & Business Services

Section X

  • Added verbiage to include faculty, adjunct faculty, athletic travel, and staff.
    • 1-3 combined into one statement
    • 4. becomes B.2. Added statement – All student travel must be arranged with College approved travel agent.
    • 1. Changed from Assistant to Finance VP to Assistant to Appropriate Dean or VP.
    • Added airfare greater than $500 and/or for employee groups of three or more must be scheduled by College Approved travel agent.
    • Added $500 limit for personal employee purchase of airfare.
    • Added statement for utilizing Purchasing process to facilitate travel related purchases and avoid advanced charges by employees.
    • Added reimbursement policy for expenses after travel is completed.

Section XI – changed Online Leave of Absence form to Leave of Absence Electronic Form.  Added with embedded link: Disability Accommodation Request Form

Expenditure Limits

  • Clarified meal receipt requirement for travel within 25 miles of main campus.
  • Added “Actual distance for mileage will be determined using mapquest.com address to address. When multiple routes are available, an average is taken.” As exact from Reimbursement policy.
  • Clarified reasonable tip allowance of 20% for ground transportation and cab service. Removed bellhops as its allocation is in the meal per diem incidentals.

 

14.7 Use of College Vehicle

– Changing titles of persons listed under “Contacts”

 

 

6.4 Sexual Misconduct Policy Changes

III.A. Added “sexual misconduct” to policy statement to define that phrase.

III.B. Removed Consensual Relationship language.

III.C. Updated “Duty to report” section to clarify when duty to report is triggered.

III. D. Simplified “retaliation” definition language and clarified that retaliation protections apply to any party.

III. E. Added “intentionally, maliciously” to prohibition on false statements.

III. F. Clarified employees who are considered confidential employees- includes members of Crisis Assessment Team when acting in that role, and licensed mental health professionals who are employed in a counseling role for the college. Added reference to confidential resources: this may include off-campus options, including counseling/mental health support.

III. G. Clarified the connection between “Classroom Speech” and potential sexual harassment claim; emphasized appropriate considerations in making a determination of whether classroom speech violates this policy.

  1. Added “applicants for employment” in “Who should Read This policy”.

IX.A. Defined “Complainant” in definition section; throughout policy, “victim” was changed to “Complainant”. “Victim” remains in the policy in Clery-definitions and in reference to Clery-specific requirements, as well as references to victim advocacy efforts.

IX.B. Updated consent definition to clarify that consent is in reference to any activity covered by this policy, not just sexual activity. Changed language about “physically helpless” to “physically incapacitated”.

IX.E. Updated definition of Employee to include all groups covered by Background check policy.

  1. F. Defined “Respondent” to parallel definition of “Complainant”.
  2. K. Clarified non-consensual elements in “Sexual Exploitation” definition and changed language prohibiting a party from “transmitting” STI/HIV to “exposing”.

X.A.2 Emphasize nature of educational programming (primary prevention programming and ongoing awareness campaigns) includes programming offered to new and returning students/employees.

X.B. Throughout “Investigation Procedures”, updated Title IX office location to Bostwick Office Suites.

X.B. Investigation Procedures: updated to clarify that either party can receive protective measures (also called supportive measures). Add information about potential transportation changes as protective measures, and clarify that college can instigate protective measures on its own. Provides Title IX Coordinator as contact person for requesting protective measures.

X.B.2 Updated Investigation Procedures to clarify resources offered (Stafford suggested we emphasize this here).

X.B.3. Updated Investigation Procedures to clarify that if Title IX coordinator proceeds with complaint after withdrawal of a complaint by Complainant, Title IX coordinator will notify complainant and explain decision to proceed.

X.B.4. Clarified options regarding confidentiality, including information about FERPA and opting out of disclosure of directory information.

X.B.5. Updated resources section to include YWCA legal resources available and MCEDSV’s Sexual Assault Hotline. Included additional guidance around preserving evidence. Added Visa/Immigration assistance as community resource.

X.B.6.b. Updated Investigations process to clarify timelines, per Clery, for each stage of investigation. Clarified that we’ll provide notice to parties of delays and reason for delay.

X.B.6.c. Updated Investigations process to clarify use of Advisors, per recent court decisions. Advisors may be used throughout investigations and will have role to cross-examine other party/other party’s witnesses at hearing stage. Advisor will be provided if party does not have one and wishes college to appoint one to serve. Clarifying language that Advisor is not legal representative.

X.B.6.d. Added clarifying language around various methods of initiating Title IX complaint, including anonymous options.

X.B.6. f Emphasized that both parties will have timely and equal access to evidence and information at all formal and informal proceedings and meetings.

X.B.6.h. Removed prohibition on using informal resolutions, such as mediated conversations, for sexual assault, per updated OCR guidance. The requirement that both parties agree remains.

X.B.7. c. Clarifying that both parties receive simultaneous notice of decisions at each stage, and that final decision will include explanation of how the standard of evidence was applied. Also clarifying that appeal information will be simultaneously provided.

X.B. 8.c. Added option for Respondent to elect to proceed straight to hearing process after a finding and receive sanction from hearing panel, if appropriate, instead of from Student Conduct. Also including clarification that doing so does not affect right to request hearing or appeal.

XIII. Updated policy history to reflect changes.

 

6.24 Drug & Alcohol Abuse and Prevention

  • Added to the policy statement “Grand Rapids Community College prohibits the unlawful possession, use, and sale of alcoholic beverages and illegal drugs on campus. The GRCC Campus Police is responsible for the enforcement of state underage drinking laws and enforcement of Federal and State drug laws.”
  • Replaced the Prevention and awareness section with, “In compliance with the Drug Free Schools and Communities Act, Grand Rapids Community College publishes information regarding the College’s educational programs related to drug and alcohol abuse prevention; sanctions for violations of federal, state, and local laws and College policy; a description of health risks associated with alcohol and other drug use; and a description of available treatment programs for GRCC students and employees. A complete description of these topics, as provided in the College’s annual notification to students and employees, is available online at: https://cms.grcc.edu/humanresources/drugandalcoholabuseresources
  • Change the revision cycle from every September to every June to align with the Annual Security Report deadline.

 

These changes are as a result of a current Annual Security Report review completed by D. Stafford and Associates.

For more information, visit the policy website.

One thought on “Policies updated

  1. Who do I contact regarding rental of GRCC space (including catering) for a non profit group I have belonged to for years?

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