2018 Tax Year Form 1095-C Employer-Provided Health Insurance Offer and Coverage

Certain employers must provide federal form (referred to as a Form 1095-C) to the IRS and employees concerning the health insurance coverage that was offered by the employer to all full-time employees, individuals entitled to an offer of coverage, and to anyone else who is covered by the employer’s health plan.

Initially, employers were required to distribute the Form 1095-C to employees/former employees by January 31, 2019, however; the IRS extended the distribution deadline to March 4, 2019. We have collaborated with Plansource to manage the process; Plansource will mail Form 1095-C no later than March 4, 2019.

Taxpayers can prepare and file their returns as they normally would. You do not have to wait for Form 1095-C to file your tax return.

While you do not need to attach form your tax filing, once you receive Form 1095-C, please review your form for accuracy and retain this form with your other important tax records.

You can use the following documents to help you prepare your taxes and as proof of your insurance coverage:

• Insurance Cards
• Explaination of Benefits
• Statement of Benefits
• W-2 or payroll statements reflecting health insurance deductions.
• Other statements indicating that you or a member of your family had health care coverage.

• You won’t need to send the IRS proof of your health coverage; however, you should keep it with your other tax records. For more information, visit the IRS website at irs.gov.

If you have any questions or need additional information, please contact: Maria Belmares Herrera at (616) 234-4052 or Debra Davis at (616) 234-4175.

Why wait for your 2013 W-2, when you can receive it early electronically

If you have already given consent, you do not need to consent again. Consent already given is valid for all future years. You will automatically receive an email notification when your 2013 W-2 is available. However, if you would like to revoke your electronic consent in order to receive a paper W-2, please go to the link below and follow the instructions to revoke consent, no later January 15^th.

Employees who have not already given consent to receive their W-2 electronically can choose to do so before January 15^th, and then will receive an email notification when their W-2 is available. By consenting to receive your W-2 electronically, you agree to view and/or print your W-2 through GRCC’s employee self-service. You will no longer receive a paper copy, but you can print the electronic version as often as you would like.

Paper W-2’s are still available and will be mailed no later than January 31^st, to those employees who have not given consent to receive their W-2 electronically. Reissued W-2 statements or additional copies will not be available until March 1^st, and there will be a $10.00 service charge.

Instructions to provide or revoke consent can be found at http://cms.grcc.edu/payroll-and-benefits/forms/year-end.

If you have any questions, or would like to verify your consent status, please contact the payroll department.

Important Year End Payroll Information

Verify Personal Information

• Verify your personal information through GRCC self-service by following the instructions found at http://cms.grcc.edu/payrollandbenefits/forms/yearend. Any personal information changes should be emailed to Human Resources at hr@grcc.edu no later than January 3, 2014 to be reflected on your 2013 W-2.

Update your Tax Withholding Forms

•  New tax forms should be completed if your filing status or exemption allowances have changed.
• If you are currently claiming exemption on your Federal or State taxes, you are required to complete a new W-4 no later than February 1, 2014.
• Tax forms are available on the payroll web page at http://cms.grcc.edu/payrollandbenefits/forms.

Print a copy of your last 2013 pay stub with year to date information

•  If you would like a copy of your last 2013 pay stub with year to date information, please be sure to print your December 20, 2013 pay stub no later Monday, December 23^rd. Year to date information will only be available on your last pay stub of 2013, until we process the first check of 2014.

For Informational Purposes Only

•  The 2014 Social Security tax rate is schedule to remain 6.2%, and the Medicare tax rate remains 1.45%
• The 2014 social security wage base will be $117, 000.00
• The 2014 limitation for elective deferrals under a 403(b) or 457(b) will remain $17,500, and the additional catch up provision for individuals age 50 and over will remain $5,500.00

 

 

 

 

 

Flu shots available today

This flu season, don’t get caught without your flu vaccine. Protect yourself by getting vaccinated.

Flu shots will be provided to GRCC staff. Students are excluded. Cost to GRCC Staff will be $17 cash or check payable to GRCC. Flu shots will be administered by Spectrum Health Visiting Nurses.

Employees covered under Priority Health, WMHIP or MESSA must bring their insurance cards in order for Spectrum Health to bill on your behalf.

Flu Shot Clinic
Thursday, October 31, 2013
11:30 a.m. – 1:00 p.m.
(ATC) Banquet Room 118

Benefit fair is today

The 2013 Annual GRCC Benefit Fair is Thursday October 31, 2013 from 11:00am thru 3:00pm in the ATC Building. Stop by for a 5 minute chair massage, participate in various raffles, and meet with participating vendors. You can even get your flu shot!!!

Flu shots offered on October 31

This flu season, don’t get caught without your flu vaccine. Protect yourself by getting vaccinated.

Flu shots will be provided to GRCC staff. Students are excluded. Cost to GRCC Staff will be $17 cash or check payable to GRCC. Flu shots will be administered by Spectrum Health Visiting Nurses.

Employees covered under Priority Health, WMHIP or MESSA must bring their insurance cards in order for Spectrum Health to bill on your behalf.

Flu Shot Clinic
Thursday, October 31, 2013
11:30 a.m. – 1:00 p.m.
(ATC) Banquet Room 118

Benefit fair set for October 31

The 2013 Annual GRCC Benefit Fair is Thursday October 31, 2013 from 11:00am thru 3:00pm in the ATC Building. Stop by for a 5 minute chair message, participate in various raffles, and meet with participating vendors. You can even get your flu shot!!!

GRCC hosts benefit fair

The 2013 Annual GRCC Benefit Fair is Thursday October 31, 2013 from 11:00am thru 3:00pm in the ATC Building. Stop by for a 5 minute chair message, participate in various raffles, and meet with participating vendors. You can even get your flu shot!!!

GRCC hosts benefit fair

The 2013 Annual GRCC Benefit Fair is Thursday October 31, 2013 from 11:00am thru 3:00pm in the ATC Building. Stop by for a 5 minute chair message, participate in various raffles, and meet with participating vendors. You can even get your flu shot!!!

Flu shots scheduled for October 31

This flu season, don’t get caught without your flu vaccine. Protect yourself by getting vaccinated.

Flu shots will be provided to GRCC staff. Students are excluded. Cost to GRCC Staff will be $17 cash or check payable to GRCC. Flu shots will be administered by Spectrum Health Visiting Nurses.

Employees covered under Priority Health, WMHIP or MESSA must bring their insurance cards in order for Spectrum Health to bill on your behalf.

Flu Shot Clinic
Thursday, October 31, 2013
11:30 a.m. – 1:00 p.m.
(ATC) Banquet Room 118

Flu shot clinic scheduled for October 31

This flu season, don’t get caught without your flu vaccine. Protect yourself by getting vaccinated.

Flu shots will be provided to GRCC staff. Students are excluded. Cost to GRCC Staff will be $17 cash or check payable to GRCC. Flu shots will be administered by Spectrum Health Visiting Nurses.

Employees covered under Priority Health, WMHIP or MESSA must bring their insurance cards in order for Spectrum Health to bill on your behalf.

Flu Shot Clinic
Thursday, October 31, 2013
11:30 a.m. – 1:00 p.m.
(ATC) Banquet Room 118

All Employees Enrolled in a MESSA Health Plan Please Attend a MESSA ABC INFORMATIONAL MEETING

To learn about the MESSA ABC Health Plan and understand how the health plan works, you are encouraged to attend one of the scheduled meetings listed below. You will be able to ask questions about the health plan and get your answers directly from a MESSA representative. You can also visit the MESSA ABC Website for more details about this health plan.

MESSA ABC Informational Meetings

Date: Thursday, May 23, 2013

Location: ATC Banquet Rooms 120,122 & 124

AM Session 9:00-10:30

PM Session 3:30 -5:00

MESSA ABC Informational Meetings

Date: Tuesday, June 4, 2013

Location: Science Building Auditorium-Room 348

AM Session 6:00-7:30

AM Session 9:00-10:30

PM Session 1:00 -2:30

Compensation and Benefits Profile now available

Your 2012 Compensation and Benefits Profile is now available to view and print.

In our continued efforts toward sustainability, this document is now available electronically instead of being mailed with your W-2. Please follow the instructions for viewing and printing found here. You will receive a separate email when your electronic W-2 is available.

If you have any questions, please contact Brenda Cary at 616-234-4018 or Amy Robinson at 616-234-4175.

Consent to electronic W-2s to get yours early

Employees who provide consent no later than January 25, 2013, will receive an email notification when their 2012 W-2s are available. By consenting to receive your W-2 electronically, you agree to view and print your W-2 through GRCC’s employee self-service. You will not receive a paper copy, but you can print the electronic version as often as you would like.

Paper W-2s are still available, and will be mailed no later than January 31 to those employees who chose not to give consent.

If you wish to receive electronic W-2’s, please go to here for instructions on how to give consent.

Payroll Department issues ‘to-do’ list

A 2012 year-end “to-do” list from Payroll:

• Using your most recent electronic pay stub, please verify the spelling of your first and last name, mailing address and withholding allowances.  If any information is incorrect, please immediately contact the Payroll Office at extensions 4018, 3965 or 4038.  The information on your pay stub is what will be printed on your W-2.
• New W-4s should be filled out if you’re filing status or exemption allowances have changed.  Forms are available on the payroll website,  or stop by the payroll office in the Cook Administration Building.
• If you are currently filing “exempt” on your W-4 (State and/or Federal), you are required to complete a new W-4 no later than February 1, 2013. Forms are available on the payroll website,  or stop by the payroll office.
• If you would like a copy of your last 2012 pay stub with year-to-date information, please remember to print your December 21, 2012, pay stub no later than January 2, 2013. Year-to-date amounts will only be available on your last pay stub of 2012, until we process the first pay check for 2013.