Archive for the ‘General Counsel’ category

Changes made to policy

December 4, 2014

Changes were recently made to a college policy:

Revised Policy 3.0 Copyright (revised) Policy Section 3.0 Subsection 3.0

Effective November 18, 2014

  • Reduced redundancy
  • Fixed formatting
  • Moved Audit section to beginning
  • Clarified labeling responsibility
  • Corrected cross-references
  • Improved consistency of capitalization
  • Updated office names
  • Checked URLs
  • Revised definitions
  • Removed obsolete forms
  • Updated dates associated with policy history
  • Standardized applied styles
  • Reduced the total number of pages (33 in 2004, 17 in 2012, 10 in 2014)
  • Added page numbering

To download the revised policy, follow this link: http://www.grcc.edu/sites/default/files/docs/policies/3-0_copyright.pdf

Changes made to policy

December 3, 2014

Changes were recently made to a college policy:

Revised Policy 3.0 Copyright (revised) Policy Section 3.0 Subsection 3.0

Effective November 18, 2014

  • Reduced redundancy
  • Fixed formatting
  • Moved Audit section to beginning
  • Clarified labeling responsibility
  • Corrected cross-references
  • Improved consistency of capitalization
  • Updated office names
  • Checked URLs
  • Revised definitions
  • Removed obsolete forms
  • Updated dates associated with policy history
  • Standardized applied styles
  • Reduced the total number of pages (33 in 2004, 17 in 2012, 10 in 2014)
  • Added page numbering

To download the revised policy, follow this link: http://www.grcc.edu/sites/default/files/docs/policies/3-0_copyright.pdf

Sexual misconduct: Step up and take action

November 4, 2014

Break the silence. Learn how to speak out and seek help when you see harassment of any kind in your family, your community, your workplace or school.  For more information on support, resources and reporting at GRCC click here.

The Clothesline Project on campus this week

October 7, 2014

The Clothesline Project will have a display on GRCC’s main campus in the Student Center this week in partnership with the GRCC general counsel office to raise awareness of the issues surrounding violence against women. For more information about sexual misconduct, and your resources at GRCC click here.

100 Ways To Give: Donations sought for YWCA

October 7, 2014

ways-to-give-fb-image

To celebrate the college’s centennial the office of the general counsel is collecting 100 pounds of wish list items to donate to the local YWCA Crisis Center  this month. Donations for the domestic crisis center, child sexual abuse treatment services, and the girls incorporated program are all being sought. Here is a description of each program and the list of needed items.

Domestic Crisis Center

For those fleeing violent situations, they all too often leave with nothing more than the clothes on their back. Because of generous community support, the YWCA is able to provide many of the things they need to help ease the uncomfortable situation of living in a place that is not one’s own home.

  • Women’s clothing (all sizes); pajamas, robes
  • Children’s clothing (all sizes); new underwear, socks
  • Personal care items (deodorant, hair products, etc.)
  • Linens (sheet sets, pillows, towels, rugs, etc.)
  • Kitchen items (silverware, cookware, etc.)
  • Children’s school supplies
  • Household items (laundry baskets, first aid kit, etc.)
  • Car seats, diapers, wipes
  • Bus passes, phone cards, grocery gift cards

Child Sexual Abuse Treatment Services

Without the words to verbalize their experience, child victims of sexual abuse express how they feel and think in other ways – through art, games, with dolls. The YWCA is constantly challenged to find ongoing sources of items that quickly become depleted as more than 300 children annually turn to us to learn to deal with the trauma they have survived.

  • Washable paints, markers, crayons
  • Pipe cleaners, play dough, glue sticks
  • Puppets, doll-house size figures of various races
  • Board games
  • Gift certificates to bookstores

Girls Incorporated

We work with girls ages 6-18 in their classrooms, here in our after-school programs, and during our summer camps. While we teach them to be ”strong, smart, and bold,” you can help us offer some immediate, practical help. From books to board games and tampons to tablets, your donations allow us to support these girls in whatever way we can!

  • New or gently used books (current pre-teen or older titles)
  • Feminine products
  • New bras, underwear, and socks (including plus-size)
  • Board games
  • School supplies
  • 37-inch flat screen TV
  • Gaming system with fitness component
  • Bean bags or gaming chairs
  • iPad or Android tablets
  • Disinfectant wipes

Changes made to policy

September 19, 2014

Changes were recently made to a college policy:

6.4 Sexual Misconduct (revised) Policy Section 6.0 Subsection 6.4

Effective September 16, 2014

  • Amended in 2014 to implement changes to the Clery Act made by the Violence Against Women Reauthorization Act of 2013 (VAWA)
  • Amended the investigation procedures to provide legally required procedural rights for both parties
  • Outlined reporting options and for victims and for those receiving the complaint, including recommended steps following any act of sexual misconduct
  • Outlined the institutional response to complaints of sexual misconduct
  • Added a statement that the institution prohibits the crimes of dating violence, domestic violence, sexual assault, non-consensual sexual contact, sexual exploitation and stalking, including the applicable definitions under Michigan law.
  • Added the definition of consent, in reference to sexual activity
  • Outlined awareness and prevention programs for ongoing employee and student education including bystander intervention and risk reduction
  • Outlined who are “confidential/privileged employees” for reporting on campus and the reporting requirements for all employees.
  • References separate document listing community and GRCC resources

http://www.grcc.edu/sites/default/files/docs/policies/6-4_sexual_misconduct.pdf

Changes made to policy

September 18, 2014

Changes were recently made to a college policy:

6.4 Sexual Misconduct (revised) Policy Section 6.0 Subsection 6.4

Effective September 16, 2014

  • Amended in 2014 to implement changes to the Clery Act made by the Violence Against Women Reauthorization Act of 2013 (VAWA)
  • Amended the investigation procedures to provide legally required procedural rights for both parties
  • Outlined reporting options and for victims and for those receiving the complaint, including recommended steps following any act of sexual misconduct
  • Outlined the institutional response to complaints of sexual misconduct
  • Added a statement that the institution prohibits the crimes of dating violence, domestic violence, sexual assault, non-consensual sexual contact, sexual exploitation and stalking, including the applicable definitions under Michigan law.
  • Added the definition of consent, in reference to sexual activity
  • Outlined awareness and prevention programs for ongoing employee and student education including bystander intervention and risk reduction
  • Outlined who are “confidential/privileged employees” for reporting on campus and the reporting requirements for all employees.
  • References separate document listing community and GRCC resources

http://www.grcc.edu/sites/default/files/docs/policies/6-4_sexual_misconduct.pdf

Changes made to policies

September 17, 2014

Changes were recently made to several college policies:

Effective July 1, 2014

  • Revised the Withdraw and “I” policy language.

–Language regarding the potential impact of W grades on financial aid and at transfer schools was added.

–A statement indicating that the incomplete grade is only applicable in extenuating circumstances was added. A statement regarding the approximate portion of the course that must be completed (90%) in units of time or points before an incomplete grade can be assigned was added.

http://grcc.edu/sites/default/files/docs/policies/8-18_children_in_the_classroom_and_on_campus.pdf

  • 18 Children in the Classroom (revised) Policy Section 8.0 Subsection 8.18

Effective July 1, 2014

  • This policy was revised to include a classroom and campus policy. Children accompanying visitors, employees or students of GRCC must be under the constant supervision of a responsible adult while on GRCC property.

http://grcc.edu/sites/default/files/docs/policies/8-27_act_cut-score.pdf

  • 27 ACT Cut Scores(revised) Policy Section 8.0 Subsection 8.27

Effective July 1, 2014

  • This policy was reviewed and upon review of bench marking data, the team determined that GRCC’s ACT composite score of 18 was consistent with other community colleges. No change was made.

http://grcc.edu/sites/default/files/docs/policies/8-5_catalog_policy.pdf

  • 5 Student Rights/Program Requirements-Catalog Year (new) Policy Section 8.0 Subsection 8.5

Effective July 1, 2014

  • This policy clarifies for GRCC students what program requirement will be used for their graduation audit, to allow students to align their course selections to these Catalog requirements.

http://grcc.edu/sites/default/files/docs/policies/3-8_audiovisual_captioning.pdf

  • 8 Audiovisual Captioning Policy (new) (revised) Policy Section 3.0 Subsection 3.8

Effective July 1, 2014

  • Captioning in a given situation may be Required, Advised, or Not Required, as indicated in the full policy. This policy complies with a federal mandate to provide access to equal and effective communication for all students, staff, and community members. The purpose of this policy is to make the campus community aware of our responsibility, resources available to address shortcomings, and appropriate courses of action to take in select scenarios.

6.4 Sexual Misconduct (revised) Policy Section 6.0 Subsection 6.4

Effective September 16, 2014

  • Amended in 2014 to implement changes to the Clery Act made by the Violence Against Women Reauthorization Act of 2013 (VAWA)
  • Amended the investigation procedures to provide legally required procedural rights for both parties
  • Outlined reporting options and for victims and for those receiving the complaint, including recommended steps following any act of sexual misconduct
  • Outlined the institutional response to complaints of sexual misconduct
  • Added a statement that the institution prohibits the crimes of dating violence, domestic violence, sexual assault, non-consensual sexual contact, sexual exploitation and stalking, including the applicable definitions under Michigan law.
  • Added the definition of consent, in reference to sexual activity
  • Outlined awareness and prevention programs for ongoing employee and student education including bystander intervention and risk reduction
  • Outlined who are “confidential/privileged employees” for reporting on campus and the reporting requirements for all employees.
  • References separate document listing community and GRCC resources

http://www.grcc.edu/sites/default/files/docs/policies/6-4_sexual_misconduct.pdf

 

Changes made to policies

September 16, 2014

Changes were recently made to several college policies:

Effective July 1, 2014

  • Revised the Withdraw and “I” policy language.

–Language regarding the potential impact of W grades on financial aid and at transfer schools was added.

–A statement indicating that the incomplete grade is only applicable in extenuating circumstances was added. A statement regarding the approximate portion of the course that must be completed (90%) in units of time or points before an incomplete grade can be assigned was added.

http://grcc.edu/sites/default/files/docs/policies/8-18_children_in_the_classroom_and_on_campus.pdf

  • 18 Children in the Classroom (revised) Policy Section 8.0 Subsection 8.18

Effective July 1, 2014

  • This policy was revised to include a classroom and campus policy. Children accompanying visitors, employees or students of GRCC must be under the constant supervision of a responsible adult while on GRCC property.

http://grcc.edu/sites/default/files/docs/policies/8-27_act_cut-score.pdf

  • 27 ACT Cut Scores(revised) Policy Section 8.0 Subsection 8.27

Effective July 1, 2014

  • This policy was reviewed and upon review of bench marking data, the team determined that GRCC’s ACT composite score of 18 was consistent with other community colleges. No change was made.

http://grcc.edu/sites/default/files/docs/policies/8-5_catalog_policy.pdf

  • 5 Student Rights/Program Requirements-Catalog Year (new) Policy Section 8.0 Subsection 8.5

Effective July 1, 2014

  • This policy clarifies for GRCC students what program requirement will be used for their graduation audit, to allow students to align their course selections to these Catalog requirements.

http://grcc.edu/sites/default/files/docs/policies/3-8_audiovisual_captioning.pdf

  • 8 Audiovisual Captioning Policy (new) (revised) Policy Section 3.0 Subsection 3.8

Effective July 1, 2014

  • Captioning in a given situation may be Required, Advised, or Not Required, as indicated in the full policy. This policy complies with a federal mandate to provide access to equal and effective communication for all students, staff, and community members. The purpose of this policy is to make the campus community aware of our responsibility, resources available to address shortcomings, and appropriate courses of action to take in select scenarios.

Changes made to policies

September 15, 2014

Changes were recently made to several college policies:

Effective July 1, 2014

  • Revised the Withdraw and “I” policy language.

–Language regarding the potential impact of W grades on financial aid and at transfer schools was added.

–A statement indicating that the incomplete grade is only applicable in extenuating circumstances was added. A statement regarding the approximate portion of the course that must be completed (90%) in units of time or points before an incomplete grade can be assigned was added.

http://grcc.edu/sites/default/files/docs/policies/8-18_children_in_the_classroom_and_on_campus.pdf

  • 18 Children in the Classroom (revised) Policy Section 8.0 Subsection 8.18

Effective July 1, 2014

  • This policy was revised to include a classroom and campus policy. Children accompanying visitors, employees or students of GRCC must be under the constant supervision of a responsible adult while on GRCC property.

http://grcc.edu/sites/default/files/docs/policies/8-27_act_cut-score.pdf

  • 27 ACT Cut Scores(revised) Policy Section 8.0 Subsection 8.27

Effective July 1, 2014

  • This policy was reviewed and upon review of bench marking data, the team determined that GRCC’s ACT composite score of 18 was consistent with other community colleges. No change was made.

http://grcc.edu/sites/default/files/docs/policies/8-5_catalog_policy.pdf

  • 5 Student Rights/Program Requirements-Catalog Year (new) Policy Section 8.0 Subsection 8.5

Effective July 1, 2014

  • This policy clarifies for GRCC students what program requirement will be used for their graduation audit, to allow students to align their course selections to these Catalog requirements.

http://grcc.edu/sites/default/files/docs/policies/3-8_audiovisual_captioning.pdf

  • 8 Audiovisual Captioning Policy (new) (revised) Policy Section 3.0 Subsection 3.8

Effective July 1, 2014

  • Captioning in a given situation may be Required, Advised, or Not Required, as indicated in the full policy. This policy complies with a federal mandate to provide access to equal and effective communication for all students, staff, and community members. The purpose of this policy is to make the campus community aware of our responsibility, resources available to address shortcomings, and appropriate courses of action to take in select scenarios.

Changes made to policies

September 12, 2014

Changes were recently made to several college policies:

9.5 Use of the College Name, Seal, and Emblem/Logo: Revised

  • Clarified the overall purpose of the policy
  • Defined the ownership of the policy
  • Removed the following sections of the policy as these areas are incorporated into the work of the communication department in department procedures:
    • Publication and Image
    • College Promotions and Outreach Procedures

6.2 Equal Employment Opportunity and Non-Discrimination

  • Updated EEO Policy to add the following protected characteristics and associated definitions: “sexual orientation, gender identity, gender expression, political affiliation and familial status….”
  • Updated to be consistent with the newly updated Sexual Misconduct Policy, recent legislation regarding Title IX (VAWA), and LGBT Workers Executive Order signed by President Obama July 2014.
  • Updated to include protected categories under Title VII
  • Specifically referencing “sexual orientation” and “gender identity or expression” sends a clear message that all employees will be respected and able to work free of any kind of harassment, and that no form of harassment or offensive conduct directed at individuals based on sexual orientation or gender identity will be tolerated.
  • The previous version of the policy stated that “any supervisor who experiences, witnesses or receives a written or oral report or complaint of discrimination or related retaliation shall promptly report it to the Office of General Counsel.”  We have changed that statement to say “any employee” as it is every employee’s responsibility to make sure that concerns are properly forward to be addressed once they are made aware of them.

14.9 Camera Phone and Related Technology: Elimination

  • Policy unnecessary. This policy simply restates current law.

11.8 Mobile Devices and Data Service Plans: Elimination

  • Policy unnecessary as this process should be a departmental procedure.

Additional policy changes are as follows:

Effective July 1, 2014

  • Revised the Withdraw and “I” policy language.

–Language regarding the potential impact of W grades on financial aid and at transfer schools was added.

–A statement indicating that the incomplete grade is only applicable in extenuating circumstances was added. A statement regarding the approximate portion of the course that must be completed (90%) in units of time or points before an incomplete grade can be assigned was added.

http://grcc.edu/sites/default/files/docs/policies/8-18_children_in_the_classroom_and_on_campus.pdf

  • 18 Children in the Classroom (revised) Policy Section 8.0 Subsection 8.18

Effective July 1, 2014

  • This policy was revised to include a classroom and campus policy. Children accompanying visitors, employees or students of GRCC must be under the constant supervision of a responsible adult while on GRCC property.

http://grcc.edu/sites/default/files/docs/policies/8-27_act_cut-score.pdf

  • 27 ACT Cut Scores(revised) Policy Section 8.0 Subsection 8.27

Effective July 1, 2014

  • This policy was reviewed and upon review of bench marking data, the team determined that GRCC’s ACT composite score of 18 was consistent with other community colleges. No change was made.

http://grcc.edu/sites/default/files/docs/policies/8-5_catalog_policy.pdf

  • 5 Student Rights/Program Requirements-Catalog Year (new) Policy Section 8.0 Subsection 8.5

Effective July 1, 2014

  • This policy clarifies for GRCC students what program requirement will be used for their graduation audit, to allow students to align their course selections to these Catalog requirements.

http://grcc.edu/sites/default/files/docs/policies/3-8_audiovisual_captioning.pdf

  • 8 Audiovisual Captioning Policy (new) (revised) Policy Section 3.0 Subsection 3.8

Effective July 1, 2014

  • Captioning in a given situation may be Required, Advised, or Not Required, as indicated in the full policy. This policy complies with a federal mandate to provide access to equal and effective communication for all students, staff, and community members. The purpose of this policy is to make the campus community aware of our responsibility, resources available to address shortcomings, and appropriate courses of action to take in select scenarios.

Changes made to policies

September 11, 2014

Changes were recently made to several college policies:

9.5 Use of the College Name, Seal, and Emblem/Logo: Revised

  • Clarified the overall purpose of the policy
  • Defined the ownership of the policy
  • Removed the following sections of the policy as these areas are incorporated into the work of the communication department in department procedures:
    • Publication and Image
    • College Promotions and Outreach Procedures

6.2 Equal Employment Opportunity and Non-Discrimination

  • Updated EEO Policy to add the following protected characteristics and associated definitions: “sexual orientation, gender identity, gender expression, political affiliation and familial status….”
  • Updated to be consistent with the newly updated Sexual Misconduct Policy, recent legislation regarding Title IX (VAWA), and LGBT Workers Executive Order signed by President Obama July 2014.
  • Updated to include protected categories under Title VII
  • Specifically referencing “sexual orientation” and “gender identity or expression” sends a clear message that all employees will be respected and able to work free of any kind of harassment, and that no form of harassment or offensive conduct directed at individuals based on sexual orientation or gender identity will be tolerated.
  • The previous version of the policy stated that “any supervisor who experiences, witnesses or receives a written or oral report or complaint of discrimination or related retaliation shall promptly report it to the Office of General Counsel.”  We have changed that statement to say “any employee” as it is every employee’s responsibility to make sure that concerns are properly forward to be addressed once they are made aware of them.

14.9 Camera Phone and Related Technology: Elimination

  • Policy unnecessary. This policy simply restates current law.

11.8 Mobile Devices and Data Service Plans: Elimination

  • Policy unnecessary as this process should be a departmental procedure.

Changes made to policies

September 10, 2014

Changes were recently made to several college policies:

9.5 Use of the College Name, Seal, and Emblem/Logo: Revised

  • Clarified the overall purpose of the policy
  • Defined the ownership of the policy
  • Removed the following sections of the policy as these areas are incorporated into the work of the communication department in department procedures:
    • Publication and Image
    • College Promotions and Outreach Procedures

6.2 Equal Employment Opportunity and Non-Discrimination

  • Updated EEO Policy to add the following protected characteristics and associated definitions: “sexual orientation, gender identity, gender expression, political affiliation and familial status….”
  • Updated to be consistent with the newly updated Sexual Misconduct Policy, recent legislation regarding Title IX (VAWA), and LGBT Workers Executive Order signed by President Obama July 2014.
  • Updated to include protected categories under Title VII
  • Specifically referencing “sexual orientation” and “gender identity or expression” sends a clear message that all employees will be respected and able to work free of any kind of harassment, and that no form of harassment or offensive conduct directed at individuals based on sexual orientation or gender identity will be tolerated.
  • The previous version of the policy stated that “any supervisor who experiences, witnesses or receives a written or oral report or complaint of discrimination or related retaliation shall promptly report it to the Office of General Counsel.”  We have changed that statement to say “any employee” as it is every employee’s responsibility to make sure that concerns are properly forward to be addressed once they are made aware of them.

14.9 Camera Phone and Related Technology: Elimination

  • Policy unnecessary. This policy simply restates current law.

11.8 Mobile Devices and Data Service Plans: Elimination

  • Policy unnecessary as this process should be a departmental procedure.

Changes made to student travel policy

June 23, 2014

Changes include the following:

  • Clarified the overall purpose as instructional operations
  • Defined the four types of college sponsored travel as it relates to instruction
  • Delineated this policy from risk management policies and procedures
  • Defined the ownership of the policy
  • Refined the policy to ensure that it supports Student Life activities that require travel
  • Created procedures that centralize Study Away events

To see the policy, click here: 8-3_college_sponsored_student_travel-2

Changes to student travel policy

June 20, 2014

Changes include the following:

  • Clarified the overall purpose as instructional operations
  • Defined the four types of college sponsored travel as it relates to instruction
  • Delineated this policy from risk management policies and procedures
  • Defined the ownership of the policy
  • Refined the policy to ensure that it supports Student Life activities that require travel
  • Created procedures that centralize Study Away events

To see the policy, click here: 8-3_college_sponsored_student_travel-2


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