Changes made to policies

Changes were recently made to several college policies:

Summary of changes:

Revised Policy 3.7 Contracting Authority

http://www.grcc.edu/sites/default/files/docs/policies/3-7_contracting_authority.pdf

  • Added provision which requires agreements for goods or services in excess of $1000 to be authorized by the Budget Control Officer and reviewed by the Director of Purchasing. This change makes this policy consistent with the Purchasing Policy.

Revised Policy 11.15 Purchasing Policy

http://www.grcc.edu/sites/default/files/docs/policies/11-15_purchasing_policy.pdf

  • Added provision under Procedures (Section X, paragraph F) requiring best economic approach, e.g. purchase vs. lease alternative analysis
  • Added provision under Procedures (Section X, paragraph F) for periodic review for procurement duplication
  • Updated non-discrimination paragraph to reflect updated EEO statement

Revised Policy 11.6 Use of College Equipment off College Property

http://cms.grcc.edu/sites/default/files/docs/policies/11-6_use_of_college_equipment.pdf

  • Format Changes
  • Updated “use agreement” under Related Documents to “Acceptable Use Agreement”
  • Removed VP Finance/Admin from contacts
  • Added Procurement Specialist to contacts
  • Deleted cell phones and palm pilots (college no longer provides)
  • Added provision under Section X, Paragraph C, subsection 1 to include statement “college equipment assigned to employees for their normal daily work is exempt from this procedure.”

Revised 14.5 Campus Closing Due to Inclement Weather & Emergency Conditions

http://www.grcc.edu/sites/default/files/docs/policies/14-5_campus_closing_weather_emergency.pdf

  • Added provision under Section X, Paragraph B, subsection 1 to include delayed start option
  • Modified factors considered in the decision to close:
    • Removed evaluation of local businesses closing
    • Added consideration of the current weather conditions and anticipated length of storm
  • Modified statement under Section X, Paragraph B to indicate 5:30 AM as a target decision time (the decision may not always be made at that exact time).

Changes made to policies

Changes were recently made to several college policies:

Summary of changes:

Revised Policy 3.7 Contracting Authority

http://www.grcc.edu/sites/default/files/docs/policies/3-7_contracting_authority.pdf

  • Added provision which requires agreements for goods or services in excess of $1000 to be authorized by the Budget Control Officer and reviewed by the Director of Purchasing. This change makes this policy consistent with the Purchasing Policy.

Revised Policy 11.15 Purchasing Policy

http://www.grcc.edu/sites/default/files/docs/policies/11-15_purchasing_policy.pdf

  • Added provision under Procedures (Section X, paragraph F) requiring best economic approach, e.g. purchase vs. lease alternative analysis
  • Added provision under Procedures (Section X, paragraph F) for periodic review for procurement duplication
  • Updated non-discrimination paragraph to reflect updated EEO statement

Revised Policy 11.6 Use of College Equipment off College Property

http://cms.grcc.edu/sites/default/files/docs/policies/11-6_use_of_college_equipment.pdf

  • Format Changes
  • Updated “use agreement” under Related Documents to “Acceptable Use Agreement”
  • Removed VP Finance/Admin from contacts
  • Added Procurement Specialist to contacts
  • Deleted cell phones and palm pilots (college no longer provides)
  • Added provision under Section X, Paragraph C, subsection 1 to include statement “college equipment assigned to employees for their normal daily work is exempt from this procedure.”

Revised 14.5 Campus Closing Due to Inclement Weather & Emergency Conditions

http://www.grcc.edu/sites/default/files/docs/policies/14-5_campus_closing_weather_emergency.pdf

  • Added provision under Section X, Paragraph B, subsection 1 to include delayed start option
  • Modified factors considered in the decision to close:
    • Removed evaluation of local businesses closing
    • Added consideration of the current weather conditions and anticipated length of storm
  • Modified statement under Section X, Paragraph B to indicate 5:30 AM as a target decision time (the decision may not always be made at that exact time).

Changes made to policies

Changes were recently made to several college policies:

Summary of changes:

Revised Policy 3.7 Contracting Authority

http://www.grcc.edu/sites/default/files/docs/policies/3-7_contracting_authority.pdf

  • Added provision which requires agreements for goods or services in excess of $1000 to be authorized by the Budget Control Officer and reviewed by the Director of Purchasing. This change makes this policy consistent with the Purchasing Policy.

Revised Policy 11.15 Purchasing Policy

http://www.grcc.edu/sites/default/files/docs/policies/11-15_purchasing_policy.pdf

  • Added provision under Procedures (Section X, paragraph F) requiring best economic approach, e.g. purchase vs. lease alternative analysis
  • Added provision under Procedures (Section X, paragraph F) for periodic review for procurement duplication
  • Updated non-discrimination paragraph to reflect updated EEO statement

Revised Policy 11.6 Use of College Equipment off College Property

http://cms.grcc.edu/sites/default/files/docs/policies/11-6_use_of_college_equipment.pdf

  • Format Changes
  • Updated “use agreement” under Related Documents to “Acceptable Use Agreement”
  • Removed VP Finance/Admin from contacts
  • Added Procurement Specialist to contacts
  • Deleted cell phones and palm pilots (college no longer provides)
  • Added provision under Section X, Paragraph C, subsection 1 to include statement “college equipment assigned to employees for their normal daily work is exempt from this procedure.”

Revised 14.5 Campus Closing Due to Inclement Weather & Emergency Conditions

http://www.grcc.edu/sites/default/files/docs/policies/14-5_campus_closing_weather_emergency.pdf

  • Added provision under Section X, Paragraph B, subsection 1 to include delayed start option
  • Modified factors considered in the decision to close:
    • Removed evaluation of local businesses closing
    • Added consideration of the current weather conditions and anticipated length of storm
  • Modified statement under Section X, Paragraph B to indicate 5:30 AM as a target decision time (the decision may not always be made at that exact time).

Changes made to policies

Changes were recently made to several college policies:

SUMMARY OF CHANGES:

Revised Policy 12.8 Events on Campus and Amplified Sound (revised) Policy Section 12.0 Subsection 12.8

http://www.grcc.edu/sites/default/files/docs/policies/12-8_events_and_amplified_sound.pdf

Effective February 3, 2015

  • The appeal process has been eliminated, as the Provost decision is final.
  • Changed the number of weeks to submit the original request from five to four.
  • Changed the notification of all staff to the appropriate staff.
  • Added the Lakeshore Campus to the Policy.

Revised Policy 15.1 Personally Identifiable Information(revised) Policy Section 15.0 Subsection 15.1

http://www.grcc.edu/sites/default/files/docs/policies/15-1_personally_identifiable_information.pdf

Effective February 3, 2015

  • Replaced “All electronic files that contain Protected PII will reside within a GRCC information system. Do not store PII on the S: or J: network drives.” With “All electronic files that contain Protected PII will reside within a protected GRCC information system location.”

Changes made to policies

Changes were recently made to several college policies:

SUMMARY OF CHANGES:

Revised Policy 12.8 Events on Campus and Amplified Sound (revised) Policy Section 12.0 Subsection 12.8

http://www.grcc.edu/sites/default/files/docs/policies/12-8_events_and_amplified_sound.pdf

Effective February 3, 2015

  • The appeal process has been eliminated, as the Provost decision is final.
  • Changed the number of weeks to submit the original request from five to four.
  • Changed the notification of all staff to the appropriate staff.
  • Added the Lakeshore Campus to the Policy.

Revised Policy 15.1 Personally Identifiable Information(revised) Policy Section 15.0 Subsection 15.1

http://www.grcc.edu/sites/default/files/docs/policies/15-1_personally_identifiable_information.pdf

Effective February 3, 2015

  • Replaced “All electronic files that contain Protected PII will reside within a GRCC information system. Do not store PII on the S: or J: network drives.” With “All electronic files that contain Protected PII will reside within a protected GRCC information system location.”

Changes made to policies

Changes were recently made to several college policies:

SUMMARY OF CHANGES:

Revised Policy 12.8 Events on Campus and Amplified Sound (revised) Policy Section 12.0 Subsection 12.8

http://www.grcc.edu/sites/default/files/docs/policies/12-8_events_and_amplified_sound.pdf

Effective February 3, 2015

  • The appeal process has been eliminated, as the Provost decision is final.
  • Changed the number of weeks to submit the original request from five to four.
  • Changed the notification of all staff to the appropriate staff.
  • Added the Lakeshore Campus to the Policy.

Revised Policy 15.1 Personally Identifiable Information(revised) Policy Section 15.0 Subsection 15.1

http://www.grcc.edu/sites/default/files/docs/policies/15-1_personally_identifiable_information.pdf

Effective February 3, 2015

  • Replaced “All electronic files that contain Protected PII will reside within a GRCC information system. Do not store PII on the S: or J: network drives.” With “All electronic files that contain Protected PII will reside within a protected GRCC information system location.”

Changes made to policy

Changes were recently made to a college policy:

Revised Policy 3.0 Copyright (revised) Policy Section 3.0 Subsection 3.0

Effective November 18, 2014

  • Reduced redundancy
  • Fixed formatting
  • Moved Audit section to beginning
  • Clarified labeling responsibility
  • Corrected cross-references
  • Improved consistency of capitalization
  • Updated office names
  • Checked URLs
  • Revised definitions
  • Removed obsolete forms
  • Updated dates associated with policy history
  • Standardized applied styles
  • Reduced the total number of pages (33 in 2004, 17 in 2012, 10 in 2014)
  • Added page numbering

To download the revised policy, follow this link: http://www.grcc.edu/sites/default/files/docs/policies/3-0_copyright.pdf

Changes made to policy

Changes were recently made to a college policy:

Revised Policy 3.0 Copyright (revised) Policy Section 3.0 Subsection 3.0

Effective November 18, 2014

  • Reduced redundancy
  • Fixed formatting
  • Moved Audit section to beginning
  • Clarified labeling responsibility
  • Corrected cross-references
  • Improved consistency of capitalization
  • Updated office names
  • Checked URLs
  • Revised definitions
  • Removed obsolete forms
  • Updated dates associated with policy history
  • Standardized applied styles
  • Reduced the total number of pages (33 in 2004, 17 in 2012, 10 in 2014)
  • Added page numbering

To download the revised policy, follow this link: http://www.grcc.edu/sites/default/files/docs/policies/3-0_copyright.pdf

Changes made to policy

Changes were recently made to a college policy:

Revised Policy 3.0 Copyright (revised) Policy Section 3.0 Subsection 3.0

Effective November 18, 2014

  • Reduced redundancy
  • Fixed formatting
  • Moved Audit section to beginning
  • Clarified labeling responsibility
  • Corrected cross-references
  • Improved consistency of capitalization
  • Updated office names
  • Checked URLs
  • Revised definitions
  • Removed obsolete forms
  • Updated dates associated with policy history
  • Standardized applied styles
  • Reduced the total number of pages (33 in 2004, 17 in 2012, 10 in 2014)
  • Added page numbering

To download the revised policy, follow this link: http://www.grcc.edu/sites/default/files/docs/policies/3-0_copyright.pdf

Changes made to policy

Changes were recently made to a college policy:

6.4 Sexual Misconduct (revised) Policy Section 6.0 Subsection 6.4

Effective September 16, 2014

  • Amended in 2014 to implement changes to the Clery Act made by the Violence Against Women Reauthorization Act of 2013 (VAWA)
  • Amended the investigation procedures to provide legally required procedural rights for both parties
  • Outlined reporting options and for victims and for those receiving the complaint, including recommended steps following any act of sexual misconduct
  • Outlined the institutional response to complaints of sexual misconduct
  • Added a statement that the institution prohibits the crimes of dating violence, domestic violence, sexual assault, non-consensual sexual contact, sexual exploitation and stalking, including the applicable definitions under Michigan law.
  • Added the definition of consent, in reference to sexual activity
  • Outlined awareness and prevention programs for ongoing employee and student education including bystander intervention and risk reduction
  • Outlined who are “confidential/privileged employees” for reporting on campus and the reporting requirements for all employees.
  • References separate document listing community and GRCC resources

http://www.grcc.edu/sites/default/files/docs/policies/6-4_sexual_misconduct.pdf