Policy Update: Utilizing FOIA to Request Information on Behalf of GRCC and Student Medical Withdrawal

Please review the following new GRCC Policies:

Utilizing the Freedom of Information Act to Request Information on Behalf of the College:

  • New Policy
  • Addresses situations when the FOIA is used by an individual in his/her capacity as an employee of GRCC to request information from other public institutions.
  • Designates the Office of the General Counsel as the single point of contact to send and receive FOIA requests on behalf of GRCC.

Student Medical Withdrawal:

  • New Policy
  • Provides notice to students regarding criteria for requesting medical withdrawal from classes
  • Provides guidance to administration regarding circumstances when medical withdrawals will be considered.
  • Provides consistent criteria for granting medical withdrawals to ensure integrity of academic transcripts.

Policy Update: Reporting Child Abuse and Neglect, Personally Identifiable Information, Freedom of Information Act, and Prior Learning Assessment

The following policies were recently approved by Cabinet or AGC:

Reporting Child Abuse and Neglect Policy  (new)

  • This is a new policy developed because GRCC faculty and staff  have increasing contacts with minors through our Middle College program and other GRCC programs and services.
  • State law defines “mandated reporters” of abuse and neglect. This policy will require all faculty and staff to report suspected abuse.
  • Provides contact information for making reports.
  • Provides information on how to identify abuse and neglect

Personally Identifiable Information Policy (PII) (New)

  • This is a new policy that has been developed to reduce risk when handling confidential data
  • Provides students and employees and contractors with information on how to avoid risky business practices when working with PII
  • Policy supports compliance with PCI-DSS, HIPAA, FERPA and GLBA
  • Policy defines public and protected PII
  • Encourages identification and modification of current risky business practices with help from the Information Security Department
  • This will be the first policy in a new policy section:  Information Technology

Freedom of Information Act Policy (revised)

  • Corrected format
  • Clarified language throughout policy
  • Moved paragraph regarding cooperation with federal agencies from Section IV Entities Affected by this Policy to Section XI Procedures

Prior Learning Assessment Policy (new)

  • Recognize respect for skills and knowledge acquired outside traditional classroom settings
  • Award academic credit for college level learning which leads to degrees
  • Comply with Higher Learning Commission Criteria: Academic Programs-Quality, Resources and Support (3-1.g)

The new policies have been added to the website.

New and Updated GRCC Policies

The following policies were recently approved by Cabinet or AGC:

Reporting Child Abuse and Neglect Policy  (new)

  • This is a new policy developed because GRCC faculty and staff  have increasing contacts with minors through our Middle College program and other GRCC programs and services.
  • State law defines “mandated reporters” of abuse and neglect. This policy will require all faculty and staff to report suspected abuse.
  • Provides contact information for making reports.
  • Provides information on how to identify abuse and neglect

Personally Identifiable Information Policy (PII) (New)

  • This is a new policy that has been developed to reduce risk when handling confidential data
  • Provides students and employees and contractors with information on how to avoid risky business practices when working with PII
  • Policy supports compliance with PCI-DSS, HIPAA, FERPA and GLBA
  • Policy defines public and protected PII
  • Encourages identification and modification of current risky business practices with help from the Information Security Department
  • This will be the first policy in a new policy section:  Information Technology

Freedom of Information Act Policy (revised)

  • Corrected format
  • Clarified language throughout policy
  • Moved paragraph regarding cooperation with federal agencies from Section IV Entities Affected by this Policy to Section XI Procedures

Prior Learning Assessment Policy (new)

  • Recognize respect for skills and knowledge acquired outside traditional classroom settings
  • Award academic credit for college level learning which leads to degrees
  • Comply with Higher Learning Commission Criteria: Academic Programs-Quality, Resources and Support (3-1.g)

The new policies have been added to the website.

New and Updated GRCC Policies

The following policies were recently approved by Cabinet or AGC:

Reporting Child Abuse and Neglect Policy  (new)

  • This is a new policy developed because GRCC faculty and staff  have increasing contacts with minors through our Middle College program and other GRCC programs and services.
  • State law defines “mandated reporters” of abuse and neglect. This policy will require all faculty and staff to report suspected abuse.
  • Provides contact information for making reports.
  • Provides information on how to identify abuse and neglect

Personally Identifiable Information Policy (PII) (New)

  • This is a new policy that has been developed to reduce risk when handling confidential data
  • Provides students and employees and contractors with information on how to avoid risky business practices when working with PII
  • Policy supports compliance with PCI-DSS, HIPAA, FERPA and GLBA
  • Policy defines public and protected PII
  • Encourages identification and modification of current risky business practices with help from the Information Security Department
  • This will be the first policy in a new policy section:  Information Technology

Freedom of Information Act Policy (revised)

  • Corrected format
  • Clarified language throughout policy
  • Moved paragraph regarding cooperation with federal agencies from Section IV Entities Affected by this Policy to Section XI Procedures

Prior Learning Assessment Policy

  • Recognize respect for skills and knowledge acquired outside traditional classroom settings
  • Award academic credit for college level learning which leads to degrees
  • Comply with Higher Learning Commission Criteria: Academic Programs-Quality, Resources and Support (3-1.g)

The new policies have been added to the website.