Registration ends tomorrow to volunteer for United Way’s ‘Operation United’ with InteGReat CC

Graphic for the 2019 Leadership Institute. The text reads: "InteGREAT CC."

Grand Rapids Community College supports the United Way through many different activities. As a College, we “donate” hours of support through the Loaned Executive Program and through participation on various agency boards. As individuals, we financially support agencies through our payroll deduction giving. The 2018 Leadership Institute cohort has chosen to extend its support and provide an opportunity for College employees to participate in a volunteer event called Operation United.

When?

Volunteer teams will work on-site at the home of a veteran or current service member within Kent County. Opportunities available on Friday, May 17, 2019, from 9 a.m.-1 p.m.

What takes place?

GRCC employees volunteer to “work” a half day shift (4 hours) on this community service activity.

How do I get involved?

College-wide, we will provide opportunities for the first 50 full-time employees to register for this half-day event.

Do I need my supervisor’s approval?

Yes, employees who would like to volunteer must ask their supervisor for approval. To obtain approval, you are required to complete a Leave of Absence form which can be found on the Human Resources page.

Can I earn Professional Development for volunteering?

Yes, employees who would like to receive up to four hours of professional development credit for this community service simply need to request this in the “Tracking Professional Development Hours for Staff” section of the Leave of Absence Application, and indicate they type of leave being “Conference.”

Pay and Benefits?

Yes, you will work at your regular GRCC job for a half day and work at the United Way activity for a half day (and be paid your regular daily hours).The additional “benefits” you receive are knowing how much you can make a difference in our community and through the United Way organization!

How do I volunteer?

Review information about the service activity, and register online by the May 3, 2019, deadline.

Thanks for caring!

G Suite Transition – Configuring Proxy Access in Gmail

At times it may be helpful to allow others to read or send emails on your behalf. In GroupWise this was known as Proxy access. Gmail allows you to grant someone access to do this by adding a Delegate User.

  • Open Gmail
    • You can’t add delegates from the Gmail app
  • In the top right, click Settings
  • Click the Accounts and Import or Accounts tab
  • In the Grant access to your account section, click Add another account
  • Enter the email address of the person you want to add
  • Click Next Step > Send email to grant access
  • The person you added will get an email asking them to confirm.
    • It may take up to 24 hours for you to see them as a delegate after they confirm.

G Suite Tip – Granting read access to your calendar

Allow your team or other members on campus to view your schedule and edit events by sharing your Google Calendar.

  • Open Google Calendar
    • Note: You can’t share calendars from the Google Calendar app
  • On the left, find the My Calendars section. You might need to click it to expand it
  • Hover over the calendar you want to share, click More
  • Click Settings and sharing
  • Under Share with specific people, add the person or the email address of the person you want to share with.
  • Under Permissions, select Make changes and manage sharing, or Make Changes to events
  • Click Send

If you share your calendar with an individual, they will see your calendar in their “Other Calendars” list. When sharing your calendar with an email group, they will see it in their “Other Calendars” list after they click on the link in the email invitation from Google Calendar.

Photos from the 2019 GRCC Employee Appreciation Event

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It was a perfect warm up for the celebration of our graduates on Friday to spend the lunch hour celebrating our employees’ wonderful accomplishments!

Special thanks to everyone whose hard work & dedication made this incredible event possible:

  • Creative Dining
  • Facilities Department
  • Media Technologies
  • Human Resources
  • Communications Department
  • Our Presenters

Congratulations again to our honorees and thank you to those who came out to celebrate with us!

Congratulations to the Van & Marinus Swets 2019 Travel Award Winners

Congratulations to the Van & Marinus Swets 2019 Travel Award Winners! The Foundation was able to award 9 travel award to employees this year.

The winning essays were interesting and creative, just as Marinus would have liked.

Congratulations to:

  • 1st Michelle Allen- $400
  • 2nd Ell Simpson- $300
  • 3rd Elizabeth Van Portfliet – $200
  • Honorable Mentions:
    • Karen TenBroeke- $100
    • Meegan Willi- $100
    • Mary Johnson $100
    • Stacia Barczak- $100
    • Kevin Perrin $100
    • Sue Goeman- $100

Thank you to all who submitted essays.  We hope you all enjoy your vacations you have planned.  We look forward to hearing from the winners and seeing pictures from their travels.

Safe travels!  We hope to see even more entries next year.

 

G Suite Transition – Copying your GroupWise Contacts to Google

If you have personal contact groups in GroupWise that you’d like to transfer to Gmail, you can do so by exporting as a vCard and then import to Google Contacts.

Google Contacts is currently available in the live environment, so If you’d like to import your contacts ahead of the go-live date, feel free to do so at your convenience.

You can find the instructions to do so by viewing our Knowledge Base article at https://supportdesk.grcc.edu/TDClient/KB/ArticleDet?ID=1035&SIDs=38 or by following the steps below.

  1. Login into Groupwise.
  2. Navigate to your address book. (On the desktop client, click the Address Book button.)
  3. Right-click the name of the book you would like to export and click ‘Export Book.’ (Note: Groups within Groups do not export well, so if necessary, export each sub-group individually.)
  4. Navigate and select the destination that you would like this file to be saved.
  5. Name the file accordingly and select VCard (*.vcf) file type from the Save as type: drop-down menu.

Importing the vCard to Google Contacts:

  1. Log into Google Contacts
    1. Username is your current GroupWise email address (E.g. janedoe@grcc.edu)
    2. Password is your current Campus Network Password
  2. Click ‘More’ in the left menu in a menu does not prompt you immediately to import contacts.
  3. Click ‘Import.’
  4. Click ‘Select File.’
  5. Locate the save VCard file in the previous section and click ‘Open.’
  6. Click ‘Import.’

Keep in mind:

Google will display the group you imported, with an option to find and merge any duplicates. It is recommended to do so. You may need to manually clean up your group from this point, as it typically will import a blank contact with the group’s name, which can be deleted.

You will also want to rename the label (Google uses Labels as opposed to folders) by clicking the ‘Edit’ icon next to the new label, typically titled “Imported on [Date]”

For additional assistance, reach out to our Google Guides or email GoogleGuides@grcc.edu.

G Suite Transition – Adding Gmail to your Mobile Device

It is now easier to access your email and calendar on mobile with your staff Gmail account! You can add your email address to the mail app your device has, or download the Gmail app on Android or iOS (iPhone).

If you have a personal Gmail account or have used Gmail before, accessing your GRCC Google Account will be the same process.

Add your staff Gmail account on your mobile device using its mail application:

  1. Navigate to the settings of your device.
  2. Locate the accounts section.
  3. Add a new account.
  4. When prompted, choose Google for the account type, and sign in.

For specific information for your device, see Google Support’s articles for signing in on Android and iOS (iPhone).

It is important to keep in mind that since your email is a college account, your device will be subject to a few mobile device management permissions.

If you have any questions about the transition to Gmail, please contact our Google Guides at googleguides@grcc.edu.

Sign up by next Friday for ‘Take Your Child To Work Day’ at GRCC

Logo for GRCC Take Your Child To Work day event

Have you ever wanted to show your child(ren) the ins-and-outs of your work and the fun we have at GRCC? Consider joining your colleagues and their child(ren) for a fun Take Your Child to Work event to experience all that GRCC has to offer! Activities will include a campus exploration experience, office time, lunch, and games!

  • Date: Thursday, May 16, 2019
  • Time: 8 a.m.-1 p.m.
  • Location: Main Campus
  • Sign-up deadline: Friday, May 3, 2019

How to register:

  • Request supervisor approval for participation in event.
  • Register online (Note: You must be logged into your GRCC Google account to complete the form.)
  • Place a hold on your calendar as an appointment will not be sent.

Guidelines:

  • Child must be at least 10 years old.
  • Child cannot perform actual work nor operate any machinery.
  • Employee (who is the parent/guardian) should be with the child(ren) at all times during the visit to GRCC.
  • Employee must request supervisor approval for participation in event prior to enrolling.
  • Time Sheet – While the Take Your Child to Work event can be counted toward your normal work schedule, any additional time needed (i.e. to drop your children off, take additional time off, etc.) should be recorded accordingly. It is expected you will work this out with your supervisor prior to enrolling.

Brought to you by Human Resources. Questions? Please contact angelasalinas@grcc.edu

Earn professional development hours through community outreach with InteGReat CC

Graphic for the 2019 Leadership Institute. The text reads: "InteGREAT CC."

Grand Rapids Community College supports the United Way through many different activities. As a College, we “donate” hours of support through the Loaned Executive Program and through participation on various agency boards. As individuals, we financially support agencies through our payroll deduction giving. The 2018 Leadership Institute cohort has chosen to extend its support and provide an opportunity for College employees to participate in a volunteer event called Operation United.

When?

Volunteer teams will work on-site at the home of a veteran or current service member within Kent County. Opportunities available on Friday, May 17, 2019, from 9 a.m.-1 p.m.

What takes place?

GRCC employees volunteer to “work” a half day shift (4 hours) on this community service activity.

How do I get involved?

College-wide, we will provide opportunities for the first 50 full-time employees to register for this half-day event.

Do I need my supervisor’s approval?

Yes, employees who would like to volunteer must ask their supervisor for approval. To obtain approval, you are required to complete a Leave of Absence form which can be found on the Human Resources page.

Can I earn Professional Development for volunteering?

Yes, employees who would like to receive up to four hours of professional development credit for this community service simply need to request this in the “Tracking Professional Development Hours for Staff” section of the Leave of Absence Application, and indicate they type of leave being “Conference.”

Pay and Benefits?

Yes, you will work at your regular GRCC job for a half day and work at the United Way activity for a half day (and be paid your regular daily hours).The additional “benefits” you receive are knowing how much you can make a difference in our community and through the United Way organization!

How do I volunteer?

Review information about the service activity, and register online by the May 3, 2019, deadline.

Thanks for caring!

G Suite Transition – New GRCC Post-IT Board

No need to worry, the Post-It Board is coming with us in the transition to Google!

Instead of being located in your GroupWise Cabinet, the Post-It board has been created as a Community in Google Plus.

Post-It Board is an important place for sharing items and messages with the campus community, and we want to make sure that all faculty and staff members can find the Post-It Board group.

Here’s how to find it in the live environment:

  1. Use this direct link (Be sure that you are logged in with your @grcc.edu account versus your old pilot account).

OR

  1. From within any G Suite App or Google.com, click the App Menu (waffle).
  2. Select Google+ (NOTE: If you haven’t already, make sure you’re signed into your GRCC account).
  3. You should see some posts show up right off the bat from the post-it board in your “discover” and “home” pages of Google+
  4. Click the green text that says GRCC Post-It Board.
  5. Click Join.

 

To create a post:

  1. Click the Pencil in the lower right, or start typing in the “what do you want to share?” box.
  2. Type your post. (Use the icons at the bottom to add photos, files, links, and more.)
  3. Click Post.
  4. Select the appropriate category.

Don’t forget to sign up for ‘Take Your Child To Work Day’ at GRCC

Logo for GRCC Take Your Child To Work day event

Have you ever wanted to show your child(ren) the ins-and-outs of your work and the fun we have at GRCC? Consider joining your colleagues and their child(ren) for a fun Take Your Child to Work event to experience all that GRCC has to offer! Activities will include a campus exploration experience, office time, lunch, and games!

  • Date: Thursday, May 16, 2019
  • Time: 8 a.m.-1 p.m.
  • Location: Main Campus
  • Sign-up deadline: Friday, May 3, 2019

How to register:

  • Request supervisor approval for participation in event.
  • Register online (Note: You must be logged into your GRCC Google account to complete the form.)
  • Place a hold on your calendar as an appointment will not be sent.

Guidelines:

  • Child must be at least 10 years old.
  • Child cannot perform actual work nor operate any machinery.
  • Employee (who is the parent/guardian) should be with the child(ren) at all times during the visit to GRCC.
  • Employee must request supervisor approval for participation in event prior to enrolling.
  • Time Sheet – While the Take Your Child to Work event can be counted toward your normal work schedule, any additional time needed (i.e. to drop your children off, take additional time off, etc.) should be recorded accordingly. It is expected you will work this out with your supervisor prior to enrolling.

Brought to you by Human Resources. Questions? Please contact angelasalinas@grcc.edu