Sign up by next Friday for ‘Take Your Child To Work Day’ at GRCC

Logo for GRCC Take Your Child To Work day event

Have you ever wanted to show your child(ren) the ins-and-outs of your work and the fun we have at GRCC? Consider joining your colleagues and their child(ren) for a fun Take Your Child to Work event to experience all that GRCC has to offer! Activities will include a campus exploration experience, office time, lunch, and games!

  • Date: Thursday, May 16, 2019
  • Time: 8 a.m.-1 p.m.
  • Location: Main Campus
  • Sign-up deadline: Friday, May 3, 2019

How to register:

  • Request supervisor approval for participation in event.
  • Register online (Note: You must be logged into your GRCC Google account to complete the form.)
  • Place a hold on your calendar as an appointment will not be sent.

Guidelines:

  • Child must be at least 10 years old.
  • Child cannot perform actual work nor operate any machinery.
  • Employee (who is the parent/guardian) should be with the child(ren) at all times during the visit to GRCC.
  • Employee must request supervisor approval for participation in event prior to enrolling.
  • Time Sheet – While the Take Your Child to Work event can be counted toward your normal work schedule, any additional time needed (i.e. to drop your children off, take additional time off, etc.) should be recorded accordingly. It is expected you will work this out with your supervisor prior to enrolling.

Brought to you by Human Resources. Questions? Please contact angelasalinas@grcc.edu

Don’t forget to sign up for ‘Take Your Child To Work Day’ at GRCC

Logo for GRCC Take Your Child To Work day event

Have you ever wanted to show your child(ren) the ins-and-outs of your work and the fun we have at GRCC? Consider joining your colleagues and their child(ren) for a fun Take Your Child to Work event to experience all that GRCC has to offer! Activities will include a campus exploration experience, office time, lunch, and games!

  • Date: Thursday, May 16, 2019
  • Time: 8 a.m.-1 p.m.
  • Location: Main Campus
  • Sign-up deadline: Friday, May 3, 2019

How to register:

  • Request supervisor approval for participation in event.
  • Register online (Note: You must be logged into your GRCC Google account to complete the form.)
  • Place a hold on your calendar as an appointment will not be sent.

Guidelines:

  • Child must be at least 10 years old.
  • Child cannot perform actual work nor operate any machinery.
  • Employee (who is the parent/guardian) should be with the child(ren) at all times during the visit to GRCC.
  • Employee must request supervisor approval for participation in event prior to enrolling.
  • Time Sheet – While the Take Your Child to Work event can be counted toward your normal work schedule, any additional time needed (i.e. to drop your children off, take additional time off, etc.) should be recorded accordingly. It is expected you will work this out with your supervisor prior to enrolling.

Brought to you by Human Resources. Questions? Please contact angelasalinas@grcc.edu

Upcoming professional development sessions

LOTS of Google going on right now – get ready!

The GMail/Google Calendar transition is only three weeks away. Visit the Professional Development page to sign up for GMail/Google Calendar training.

More information about these interesting sessions can be found online, including links to register. Questions? Contact Angela (angelasalinas@grcc.edu).

There are still seats available in the following sessions; you could be there learning, growing, and enjoying!

  • Friday, April 19 – Game Play: Staying Active as a Family
    • Noon-1 p.m.
    • 309 Sneden
  • Thursday, April 25 – Drupal Basics
    • 10:30-11:30 a.m.
    • 351 Main
  • Tuesday, April 30 – Customer Experience and Your Career
    • 9 a.m.-noon
    • 307 Sneden
  • Tuesday, May 7 – Performance Evaluation Feedback
    • 1-2:30 p.m.
    • 207 Sneden
  • Tuesday, May 14 – Active Shooter Response Training
    • 10-11:30 a.m.
    • 234 Student Center
  • Wednesday, May 15 – Non-Verbal Communication
    • 1-3 p.m.
    • 304 Sneden
  • Friday, May 17 – Living a Healthy Lifestyle
    • Noon-1 p.m.
    • 309 Sneden
  • Wednesday, May 29 – Business Writing Workshop
    • 8:30 a.m.-4:30 p.m.

Take Your Child To Work Day at GRCC

Logo for GRCC Take Your Child To Work day event

Have you ever wanted to show your child(ren) the ins-and-outs of your work and the fun we have at GRCC? Consider joining your colleagues and their child(ren) for a fun Take Your Child to Work event to experience all that GRCC has to offer! Activities will include a campus exploration experience, office time, lunch, and games!

  • Date: Thursday, May 16, 2019
  • Time: 8 a.m.-1 p.m.
  • Location: Main Campus

How to register:

  • Request supervisor approval for participation in event.
  • Register online (Note: You must be logged into your GRCC Google account to complete the form.)
  • Place a hold on your calendar as an appointment will not be sent.

Guidelines:

  • Child must be at least 10 years old.
  • Child cannot perform actual work nor operate any machinery.
  • Employee (who is the parent/guardian) should be with the child(ren) at all times during the visit to GRCC.
  • Employee must request supervisor approval for participation in event prior to enrolling.
  • Time Sheet – While the Take Your Child to Work event can be counted toward your normal work schedule, any additional time needed (i.e. to drop your children off, take additional time off, etc.) should be recorded accordingly. It is expected you will work this out with your supervisor prior to enrolling.

Brought to you by Human Resources. Questions? Please contact angelasalinas@grcc.edu

Important Notice: dental/vision reimbursement program transition to a calendar year

At our last healthcare consortium meeting, we all agreed that we should switch our dental/vision reimbursement program from a fiscal year to a calendar year basis.  (Thank you to our health care consortium members who have asked good questions and provided us input on our benefit programs!)

Switching to a calendar year makes the most sense… this will be consistent with our health plan and it will be much easier for those employees who have flexible spending accounts to coordinate in a calendar year!

To make the transition between fiscal year to calendar year for a January 1, 2020 implementation, we have approval to move in the following direction:

Benefit-eligible employees… Reimbursement available: Notes:
Start date prior to 7/1/2019

OR start date between 7/1/2019 and 11/30/2019

Note: Start date of 12/1/2019 allows benefits to begin on 1/1/2020.

$3,750 Six month and twelve month allocation. This amount would be available 7/1/2019 through 12/31/2020.
Start date on or after 12/1/2019 $2,500 “Regular” twelve month allocation. This amount will be available through 12/31/2020.
All eligible employees….as of 1/1/2021…. $2,500 … and each calendar year thereafter. (unless changed in collective bargaining agreements or handbook)

All union leaders have signed off on an MOU for this switch to a calendar year. The company we use, ASR, is prepared for our transition plan.

The Human Resources website has been updated to include information about the dental/vision reimbursement program as well as this transition.

Marty DeVries and Cathy (with the help of Media department) created a video to help explain the changes:

If you would like to attend a short information session to ask Q&A’s, please attend any of the following:

  • Tuesday, April 16, 10-10:45 a.m. – SCC 234 Multipurpose Room
  • Monday, April 22, 2-2:45 p.m. – ATC 168 Auditorium

If you have any questions about the transition to a calendar year or our dental/vision reimbursement program, please give us a call:

  • Maria Belmares-Herrera, (616) 234-4052
  • Debra Davis, (616) 234-4175
  • Cathy Kubiak, (616) 234-3971

Spots still open for March 22 wellness professional development on label-reading

Knowing what you’re putting in your body starts with being able to decipher the labels on food. We’ll look at which categories are of the most importance. We will also examine the front labels on foods and what they mean: ‘Organic?’ ‘Non-GMO?’ ‘Natural?’

Register on the Professional Development page.

HR needs your feedback- potential professional development opportunity

Human Resources would like to get your feedback on a potential professional development offering. There is an opportunity to offer a Business Writing one-day session covering topics like working with words (spelling, grammar, creating cheat sheets), writing meeting agendas, e-mails, reports, etc., and proofreading. The session would be tentatively held in May (specific date to be determined once we have received feedback) as an on-campus session OR there is an opportunity to complete it as an online module.

If you are interested in participating in either the one day on-campus Business Writing session or as an online module, please email jberens@grcc.edu no later than Monday, March 18.

Seats available for GRCC Accounts & You session

There are several spots still open in next week’s staff development session: GRCC Accounts & You.

Calling all employees interested in learning more about and getting the most out of GRCC Technology! If you need valuable tips and tricks for the various student and staff college accounts, please consider attending this informative session.

The session will go over: Online Student Center, Campus Network Login, GRCC Wireless Network, Blackboard, Student Email, Student & Employee Discounts, and printing from a personal device/cloud printing.

Your account-related questions will be answered!

GRCC Accounts & You

Thursday March 7, 2019

1:00-3:00pm

Room 351 Main

Sign up online.

SLT Profile: Drug and Alcohol Abuse Prevention Oversight Team

The Drug and Alcohol Abuse Prevention oversight team monitors, evaluates, and makes recommendations for improvement for the Drug and Alcohol Abuse Prevention Program (DAAPP).

The DAAPP supports student and employee awareness, education, and coordinated programming for drug and alcohol prevention. This covers training, compliance notification, policy review, and programming based on an established timeline.

Over the last year we have:

  • Completed and presented the DAAPP Biennial Review Report.
  • Conducted the prevention program evaluation, including recommendations for changes.
  • Offered programming at the fall and winter Welcome Week, and during the winter semester.
  • Emailed compliance notification to students, faculty and staff.
  • In the coming year we plan to:
  • Use feedback to improve awareness and training for employees.
  • Improve the notification open rate for students.
  • Explore how to increase the program awareness offerings for students through an online solution.
  • Leverage existing programs.

The team is comprised of Campus Police, I.T., Human Resources, Counseling and Career Development, Financial Aid, CRM Coordinator, IRP, Dean of Student Affairs Office, Student Life and Conduct, Office of General Counsel, and Faculty representatives.

GRCC Employees on the Move through February 12, 2019

Please congratulate those who have moved and been promoted.

 WELCOME TO GRCC

  • Jay Tucker
    • Grounds Maintenance, Maintenance
    • Effective Date: 11/26/2018
  • Whitney Marsh
    • Director, Ford Fieldhouse
    • Effective Date: 12/10/2018
  • Erin Belinger Goossen
    • Support Professional, Ford Fieldhouse
    • Effective Date: 12/17/2018
  • Sarah Adkins
    • Support Professional, Registrar Department
    • Effective Date: 1/2/2019
  • Robin Pegg
    • Faculty, Assistant Professor – Occupational Therapy Assistant/Academic Field Coordinator
    • Effective Date: 1/2/2019
  • Kim Squiers
    • Grants Specialist, Grants Department
    • Effective Date: 1/7/2019
  • Alissa Raddatz
    • Lead Graphics Designer, Communications
    • Effective Date: 1/21/2019
  • Steven Beauclair
    • Director of GEAR UP Wyoming, Academic Outreach
    • Effective Date: 2/11/2019

CONGRATULATIONS ON YOUR NEW POSITION

  • Ashley McLary
    • Transfer from: APSS, Cashiers Department
    • Transfer to: APSS, Accounting/Budgets
    • Effective Date: 11/26/2018
  • Bryan Vliem
    • Transfer from: Associate Registrar, Student Records
    • Transfer to: Enterprise Analyst
    • Effective Date: 2/12/2019
  • Robin Sterk
    • Transfer from: Adjunct Faculty
    • Transfer to: Director of High School Partnerships
    • Effective Date: 1/21/2019

THANK YOU FOR YOUR SERVICE

Separation:

  • Teddie Buchner
    • Assistant Professor, Occupational Therapy
    • Effective Date: 12/15/2018
  • Kayla Leonard
    • Student Success Coach, College Success Center
    • Effective Date: 1/5/2019
  • Lisa Brown
    • Database Coordinator, College Advancement
    • Effective Date: 1/12/2019
  • Paul Krieger
    • Professor, Biology Department
    • Effective Date: 5/11/2019

 Retirement:

  • Judith Larsen
    • Director, Grants and Resource Development Department
    • Effective Date: 10/13/2018
  • Janice Chapman
    • Assistant Professor, English
    • Effective Date: 12/19/2018
  • Michael Rydman
    • Professor, Language & Thought
    • Effective Date: 1/1/2019
  • Sally Zokoe
    • Support Professional, Accounts & Budgets
    • Effective Date: 2/16/2019
  • Nanci Guigue
    • Support Professional, School of Workforce Development Associate Dean’s office
    • Effective Date: 3/1/19
  • Robin Vanrooyen
    • Professor, Visual Arts
    • Effective Date: 4/27/2019
  • Robert Guigue
    • Technical Operations Tech, School of Workforce Development
    • Effective Date: 3/1/2019

Raider Salute for Polar Vortex Payroll efforts

A Raider Salute from Stacia Barczak in Student Success and Retention:

I’d love to give a Raider Salute to our Payroll team, including Becky Bailey, Jennifer Kelly, and Rachel Paulucci (and anyone else who may be pitching in during this crunch), for stepping up to get us all paid on time and correctly post-shutdown. Payroll processing is already intricate and involved with tight timelines. This has obviously been heightened by an unexpected week of closure. Thanks every pay period for getting us paid but extra big thanks this week!

Homecoming games — special premium court-side seats still available

There are a few seats still available for the men’s and women’s basketball games this Friday, January 18. See below for details on how to enter. Seats will be given away on a first-come, first-serve basis.

On Friday, January 18, we will host a tailgate and cheer on our women’s and men’s basketball teams as they play Lake Michigan College.

A family-friendly tailgate begins at 5 p.m. inside the Hunsberger Arena, and will continue throughout both basketball games. There will be free food (while it lasts) and activities for kids and adults. The women’s basketball game begins at 5:30 p.m. and the men’s basketball game begins at 7:30 p.m.

We want to provide a few lucky employees with a chance to have premium court-side seating. For each game, we have designated premium seats for our GRCC employees to sit along the baseline of the court. A total of 12 spots per game are available. Please email Erin Van Egmond (erinvanegmond@grcc.edu) with the game you would like to sit court-side at (women’s or men’s), and how many people are in your party.

We hope to see you all there to cheer on our Raiders and celebrate Homecoming, GRCC style! Don’t forget to show your Raider pride and wear your blue and gold!

Homecoming is planned and sponsored by Campus Activities Board, Alumni Relations, Athletics, Student Life and Conduct, and Human Resources.

2018 Year End Payroll Information for GRCC Employees

2018 W-2 Availability

  • Electronic W-2’s will be made available to employees who have given consent by January 15, 2019.
  • Paper W-2’s will be mailed to employees who have not given consent to receive them electronically on January 31, 2019. Paper W-2’s will not be available for pick up in Human Resources.

Verify Your Personal Information

  • Verify your personal information through GRCC self-service by following the instructions found on the Human Resources Year End page. Any personal information changes should be emailed to Human Resources at hr@grcc.edu no later than January 4, 2019 to be reflected on your 2018 W-2.

Update your Tax Withholding Forms

  • Complete new city tax form(s) if you moved in or out of the cities of Grand Rapids or Walker.
  • New 2019 tax forms should be completed if your filing status or exemption allowances have changed.
  • If you are currently claiming exempt, to not have any withholding for Federal or State taxes, you are required to complete a new 2019 W-4 no later than February 1, 2019.
  • 2019 tax forms will be available in January on the Payroll web page.

1095-C Tax Form

  • All benefited employees will receive a tax form 1095-C from Next Generation Enrollment (NGE) in the mail. The form contains information regarding Employer-Provided Health Insurance Offer and Coverage that you may need to report as part of your 2018 tax return.

For Informational Purposes Only

  • The 2019 Social Security tax rate is schedule to remain 6.2%, and the Medicare tax rate remains 1.45%.
  • The 2019 social security wage base will increase to $132,900.00.
  • The 2019 limitation for elective deferrals under a 403(b) or 457(b) will increase to $19,000 and the additional catch up provision for individuals age 50 and over will remain $6,000.00.

Important 2018 Year End Payroll Information

2018 W-2 Availability

  • Electronic W-2’s will be made available to employees who have given consent by January 15, 2019.
  • Paper W-2’s will be mailed to employees who have not given consent to receive them electronically on January 31, 2019. Paper W-2’s will not be available for pick up in Human Resources.

Verify Your Personal Information

  • Verify your personal information through GRCC self-service by following the instructions found on the Human Resources Year End page. Any personal information changes should be emailed to Human Resources at hr@grcc.edu no later than January 4, 2019 to be reflected on your 2018 W-2.

Update your Tax Withholding Forms

  • Complete new city tax form(s) if you moved in or out of the cities of Grand Rapids or Walker.
  • New 2019 tax forms should be completed if your filing status or exemption allowances have changed.
  • If you are currently claiming exempt, to not have any withholding for Federal or State taxes, you are required to complete a new 2019 W-4 no later than February 1, 2019.
  • 2019 tax forms will be available in January on the Payroll web page.

1095-C Tax Form

  • All benefited employees will receive a tax form 1095-C from Next Generation Enrollment (NGE) in the mail. The form contains information regarding Employer-Provided Health Insurance Offer and Coverage that you may need to report as part of your 2018 tax return.

For Informational Purposes Only

  • The 2019 Social Security tax rate is schedule to remain 6.2%, and the Medicare tax rate remains 1.45%.
  • The 2019 social security wage base will increase to $132,900.00.
  • The 2019 limitation for elective deferrals under a 403(b) or 457(b) will increase to $19,000 and the additional catch up provision for individuals age 50 and over will remain $6,000.00.