GRCC Employees on the Move through February 12, 2019

Please congratulate those who have moved and been promoted.

 WELCOME TO GRCC

  • Jay Tucker
    • Grounds Maintenance, Maintenance
    • Effective Date: 11/26/2018
  • Whitney Marsh
    • Director, Ford Fieldhouse
    • Effective Date: 12/10/2018
  • Erin Belinger Goossen
    • Support Professional, Ford Fieldhouse
    • Effective Date: 12/17/2018
  • Sarah Adkins
    • Support Professional, Registrar Department
    • Effective Date: 1/2/2019
  • Robin Pegg
    • Faculty, Assistant Professor – Occupational Therapy Assistant/Academic Field Coordinator
    • Effective Date: 1/2/2019
  • Kim Squiers
    • Grants Specialist, Grants Department
    • Effective Date: 1/7/2019
  • Alissa Raddatz
    • Lead Graphics Designer, Communications
    • Effective Date: 1/21/2019
  • Steven Beauclair
    • Director of GEAR UP Wyoming, Academic Outreach
    • Effective Date: 2/11/2019

CONGRATULATIONS ON YOUR NEW POSITION

  • Ashley McLary
    • Transfer from: APSS, Cashiers Department
    • Transfer to: APSS, Accounting/Budgets
    • Effective Date: 11/26/2018
  • Bryan Vliem
    • Transfer from: Associate Registrar, Student Records
    • Transfer to: Enterprise Analyst
    • Effective Date: 2/12/2019
  • Robin Sterk
    • Transfer from: Adjunct Faculty
    • Transfer to: Director of High School Partnerships
    • Effective Date: 1/21/2019

THANK YOU FOR YOUR SERVICE

Separation:

  • Teddie Buchner
    • Assistant Professor, Occupational Therapy
    • Effective Date: 12/15/2018
  • Kayla Leonard
    • Student Success Coach, College Success Center
    • Effective Date: 1/5/2019
  • Lisa Brown
    • Database Coordinator, College Advancement
    • Effective Date: 1/12/2019
  • Paul Krieger
    • Professor, Biology Department
    • Effective Date: 5/11/2019

 Retirement:

  • Judith Larsen
    • Director, Grants and Resource Development Department
    • Effective Date: 10/13/2018
  • Janice Chapman
    • Assistant Professor, English
    • Effective Date: 12/19/2018
  • Michael Rydman
    • Professor, Language & Thought
    • Effective Date: 1/1/2019
  • Sally Zokoe
    • Support Professional, Accounts & Budgets
    • Effective Date: 2/16/2019
  • Nanci Guigue
    • Support Professional, School of Workforce Development Associate Dean’s office
    • Effective Date: 3/1/19
  • Robin Vanrooyen
    • Professor, Visual Arts
    • Effective Date: 4/27/2019
  • Robert Guigue
    • Technical Operations Tech, School of Workforce Development
    • Effective Date: 3/1/2019

Raider Salute for Polar Vortex Payroll efforts

A Raider Salute from Stacia Barczak in Student Success and Retention:

I’d love to give a Raider Salute to our Payroll team, including Becky Bailey, Jennifer Kelly, and Rachel Paulucci (and anyone else who may be pitching in during this crunch), for stepping up to get us all paid on time and correctly post-shutdown. Payroll processing is already intricate and involved with tight timelines. This has obviously been heightened by an unexpected week of closure. Thanks every pay period for getting us paid but extra big thanks this week!

Homecoming games — special premium court-side seats still available

There are a few seats still available for the men’s and women’s basketball games this Friday, January 18. See below for details on how to enter. Seats will be given away on a first-come, first-serve basis.

On Friday, January 18, we will host a tailgate and cheer on our women’s and men’s basketball teams as they play Lake Michigan College.

A family-friendly tailgate begins at 5 p.m. inside the Hunsberger Arena, and will continue throughout both basketball games. There will be free food (while it lasts) and activities for kids and adults. The women’s basketball game begins at 5:30 p.m. and the men’s basketball game begins at 7:30 p.m.

We want to provide a few lucky employees with a chance to have premium court-side seating. For each game, we have designated premium seats for our GRCC employees to sit along the baseline of the court. A total of 12 spots per game are available. Please email Erin Van Egmond (erinvanegmond@grcc.edu) with the game you would like to sit court-side at (women’s or men’s), and how many people are in your party.

We hope to see you all there to cheer on our Raiders and celebrate Homecoming, GRCC style! Don’t forget to show your Raider pride and wear your blue and gold!

Homecoming is planned and sponsored by Campus Activities Board, Alumni Relations, Athletics, Student Life and Conduct, and Human Resources.

2018 Year End Payroll Information for GRCC Employees

2018 W-2 Availability

  • Electronic W-2’s will be made available to employees who have given consent by January 15, 2019.
  • Paper W-2’s will be mailed to employees who have not given consent to receive them electronically on January 31, 2019. Paper W-2’s will not be available for pick up in Human Resources.

Verify Your Personal Information

  • Verify your personal information through GRCC self-service by following the instructions found on the Human Resources Year End page. Any personal information changes should be emailed to Human Resources at hr@grcc.edu no later than January 4, 2019 to be reflected on your 2018 W-2.

Update your Tax Withholding Forms

  • Complete new city tax form(s) if you moved in or out of the cities of Grand Rapids or Walker.
  • New 2019 tax forms should be completed if your filing status or exemption allowances have changed.
  • If you are currently claiming exempt, to not have any withholding for Federal or State taxes, you are required to complete a new 2019 W-4 no later than February 1, 2019.
  • 2019 tax forms will be available in January on the Payroll web page.

1095-C Tax Form

  • All benefited employees will receive a tax form 1095-C from Next Generation Enrollment (NGE) in the mail. The form contains information regarding Employer-Provided Health Insurance Offer and Coverage that you may need to report as part of your 2018 tax return.

For Informational Purposes Only

  • The 2019 Social Security tax rate is schedule to remain 6.2%, and the Medicare tax rate remains 1.45%.
  • The 2019 social security wage base will increase to $132,900.00.
  • The 2019 limitation for elective deferrals under a 403(b) or 457(b) will increase to $19,000 and the additional catch up provision for individuals age 50 and over will remain $6,000.00.

Important 2018 Year End Payroll Information

2018 W-2 Availability

  • Electronic W-2’s will be made available to employees who have given consent by January 15, 2019.
  • Paper W-2’s will be mailed to employees who have not given consent to receive them electronically on January 31, 2019. Paper W-2’s will not be available for pick up in Human Resources.

Verify Your Personal Information

  • Verify your personal information through GRCC self-service by following the instructions found on the Human Resources Year End page. Any personal information changes should be emailed to Human Resources at hr@grcc.edu no later than January 4, 2019 to be reflected on your 2018 W-2.

Update your Tax Withholding Forms

  • Complete new city tax form(s) if you moved in or out of the cities of Grand Rapids or Walker.
  • New 2019 tax forms should be completed if your filing status or exemption allowances have changed.
  • If you are currently claiming exempt, to not have any withholding for Federal or State taxes, you are required to complete a new 2019 W-4 no later than February 1, 2019.
  • 2019 tax forms will be available in January on the Payroll web page.

1095-C Tax Form

  • All benefited employees will receive a tax form 1095-C from Next Generation Enrollment (NGE) in the mail. The form contains information regarding Employer-Provided Health Insurance Offer and Coverage that you may need to report as part of your 2018 tax return.

For Informational Purposes Only

  • The 2019 Social Security tax rate is schedule to remain 6.2%, and the Medicare tax rate remains 1.45%.
  • The 2019 social security wage base will increase to $132,900.00.
  • The 2019 limitation for elective deferrals under a 403(b) or 457(b) will increase to $19,000 and the additional catch up provision for individuals age 50 and over will remain $6,000.00.

Delegating a backup supervisor for time sheets and LOA’s in ImageNow

With the holiday season comes the necessity for delegating backup supervisors to approve time sheets and LOA’s while you take some well deserved time off. The Information Technology department has now made it easier for you to add individuals as backups to your supervisor queue!

Simply follow the instructions below to prepare for your time off, provided by our knowledge base (now available off campus!)

  1. Log into the Online Center
  2. Navigate to the Supervisor Self Service home page using the drop-down at the top of the page
  3. Click on the Supervisor Backup Delegation panel
  4. Enter in the Employee ID number of the person you would like to have access to your queue or click on the magnifying glass to search by first and last name
  5. You can add multiple people if desired
  6. Select the beginning and end date for the access
  7. Click Save

As always, if you have any questions or would like assistance with this process, please give the IT Support Desk a call at 616-234-4357.

 

Proposal 1 Q&A

Students and employees may have questions about how the passage of Proposal 1 will affect Grand Rapids Community College (GRCC). The passage of Proposal 1, The Michigan Regulation and Taxation of Marijuana Act, does not change federal law or college policy, both of which prohibit marijuana in all forms on campus. GRCC policy prohibits students, employees, and members of the public from possessing, using, or being under the influence of marijuana for any reason, including medicinal, on college property or during any college activity.

In compliance with the Drug-Free Workplace Act (41 U.S.C. 701) and the Drug Free Schools and Communities Act (20 U.S.C. 1145g), the unlawful manufacture, distribution, dispensation, possession, use or sale of a controlled substance or alcohol on property owned or controlled by the college or as part of any college-sponsored program off-campus is strictly prohibited. As a recipient of Title IV Federal Financial Aid funding, GRCC is required to follow the federal Controlled Substances Act, which states growing or using marijuana is a crime, regardless of state law. As an employer, GRCC will follow the federal Drug Free Workplace Act, which prohibits the possession of marijuana in the workplace.

Violating the college’s policies may be grounds for discipline or corrective action as stated in College policy and the Student Code of Conduct. Relevant GRCC policies and resources are listed below:

GRCC would also like to remind students and employees that the use of tobacco, e-cigarettes and vaporizer pens are also prohibited on campus, per GRCC Policy.

Thank you for your continued adherence to college policy and federal laws.

Proposal 1 Q&A

Below are answers to some of the common questions surrounding Proposal 1:

    1. What is Proposal 1?

Statewide Ballot Proposal 18-1, known as the Michigan Regulation and Taxation of Marihuana Act, amends state and local law to allow the personal possession and use of a limited amount of marijuana by individuals 21 years and older. It also permits the taxation of revenue from commercial marijuana and industrial hemp facilities and creates the framework for how the government will administer and enforce the legislation.

    2. Now that Proposal 1 has passed, is it the law?

Not yet. The amendment goes into effect ten days after the Michigan Secretary of State certifies the election and changes the state law regarding possession of marijuana in Michigan.  Michigan results are certified about three weeks after Election Day. Therefore, legalization of marijuana would likely occur in December 2018.

    3. When it is law, can I use marijuana in public?

Being under the influence of marijuana remains illegal while operating motor vehicles, aircrafts, motorboats, off-road recreational vehicles, or snowmobiles. Smoking marijuana remains illegal in all public places.

Property owners may prohibit leaseholders from smoking marijuana on their properties. Employers may punish employees for violating workplace drug policies and working under the influence.

The Michigan Legislature will have to create laws regulating marijuana businesses before the product becomes commercially available.  Municipalities are authorized to ban or limit marijuana establishments within their boundaries.

    4. Will marijuana use be permitted on GRCC’s campus?

No. The use of marijuana in any form, including edibles and extracts, will remain prohibited by GRCC’s policies and federal law. GRCC prohibitions will not change when the new legislation goes into effect.

GRCC must comply with federal laws regarding the possession, distribution and consumption of marijuana, which is still a Schedule I drug under the federal Controlled Substances Act of 1970. In addition, GRCC is obligated to follow the Drug-Free Schools and Communities Act Amendments of 1989 and prevent the illicit use of drugs and abuse of alcohol by students and employees on GRCC property or at events.

    5. Can GRCC prohibit me from engaging in conduct that is permissible under state law?

Yes. Like alcohol, tobacco and other controlled substances that may be permissible under state law but are restricted by GRCC policies, GRCC will not permit the use of marijuana on GRCC property. GRCC, as a higher education institution and property owner, has the authority to regulate the drug on campus grounds and at events.

    6. How do federal laws that prohibit marijuana use interact with the drug’s legality on a state level?

Federal law prohibiting marijuana preempts state law. The possession, use, distribution, etc. of marijuana is still subject to prosecution under federal law, regardless of what state laws permit.

    7. What is permissible under Proposal 1?

 The state law allows individuals 21 years of age or older to possess, use, transport or process up to 2.5 ounces or less of marijuana or 15 grams of marijuana concenrate.in public. At home, users are allowed to have up to 10 ounces and 12 plants, as long as they are not grown in a location visible from outside. There are additional restrictions on storage.

Wellness at Work – Winter Series (formerly Weight Watchers at Work)

Get a head start on your 2019 wellness goals! Wellness at Work (formerly Weight Watchers) is ready to launch yet another GRCC series to help bring you closer to your personal health goals.

Enjoy a 15% discount if you register at Meeting 1! Cost for the program is $132.60 for 12 weeks of on-campus meetings (on Thursdays at 12:30 p.m.) beginning December 13 and online e-tool access. After December 13, the cost for the program will be $156.

Bonus: On-campus meetings will not be held December 27 or January 3, but you will still be able to join a community meeting and have continued access to your online e-tools. That’s like getting two weeks free!

If you are interested in participating, please contact Angela Salinas (x2567, angelasalinas@grcc.edu) and join us at a meeting on Thursday, December 13, at 12:30 p.m. in the Far Side Room (1st Floor Student Center). Please note that should you choose to register for the program, payment is due at this session. Members can pay with cash, check, or a credit or debit card. You can also take advantage of a three-check split payment method.

Did you also know that if you take advantage of the Flex Spending Account, the cost of the program could be covered with a medical necessity doctor’s note? For more information, please contact the Benefits Office.

Online Center has new pdf check stubs available

The payroll department is happy to announce that a new pdf check stub is available with the latest PeopleSoft upgrade.

The new pay stub will be available for viewing each Thursday before the pay date.

In addition to easier printing, the new functionality will offer the following:

  • Masked direct deposit account numbers
  • Leave bank balances will be viewable on each pay stub with more detail
  • Access to view from cell phone

Important note for non-exempt (hourly) employees: In an effort to improve the compensatory time leave bank view, accrued comp time hours will now be added during payroll processing and available for view on your pay stub under the earn code “CTA.”

More information can be found on the payroll web page.

How the passage of Proposal 1 affects GRCC

Students and employees may have questions about how the passage of Proposal 1 will affect Grand Rapids Community College (GRCC). The passage of Proposal 1, The Michigan Regulation and Taxation of Marijuana Act, does not change federal law or college policy, both of which prohibit marijuana in all forms on campus. GRCC policy prohibits students, employees, and members of the public from possessing, using, or being under the influence of marijuana for any reason, including medicinal, on college property or during any college activity.

In compliance with the Drug-Free Workplace Act (41 U.S.C. 701) and the Drug Free Schools and Communities Act (20 U.S.C. 1145g), the unlawful manufacture, distribution, dispensation, possession, use or sale of a controlled substance or alcohol on property owned or controlled by the college or as part of any college-sponsored program off-campus is strictly prohibited. As a recipient of Title IV Federal Financial Aid funding, GRCC is required to follow the federal Controlled Substances Act, which states growing or using marijuana is a crime, regardless of state law. As an employer, GRCC will follow the federal Drug Free Workplace Act, which prohibits the possession of marijuana in the workplace.

Violating the college’s policies may be grounds for discipline or corrective action as stated in College policy and the Student Code of Conduct. Relevant GRCC policies and resources are listed below:

GRCC would also like to remind students and employees that the use of tobacco, e-cigarettes and vaporizer pens are also prohibited on campus, per GRCC Policy.

Thank you for your continued adherence to college policy and federal laws.

Proposal 1 Q&A

Below are answers to some of the common questions surrounding Proposal 1:

    1. What is Proposal 1?

Statewide Ballot Proposal 18-1, known as the Michigan Regulation and Taxation of Marihuana Act, amends state and local law to allow the personal possession and use of a limited amount of marijuana by individuals 21 years and older. It also permits the taxation of revenue from commercial marijuana and industrial hemp facilities and creates the framework for how the government will administer and enforce the legislation.

    2. Now that Proposal 1 has passed, is it the law?

Not yet. The amendment goes into effect ten days after the Michigan Secretary of State certifies the election and changes the state law regarding possession of marijuana in Michigan.  Michigan results are certified about three weeks after Election Day. Therefore, legalization of marijuana would likely occur in December 2018.

    3. When it is law, can I use marijuana in public?

Being under the influence of marijuana remains illegal while operating motor vehicles, aircrafts, motorboats, off-road recreational vehicles, or snowmobiles. Smoking marijuana remains illegal in all public places.

Property owners may prohibit leaseholders from smoking marijuana on their properties. Employers may punish employees for violating workplace drug policies and working under the influence.

The Michigan Legislature will have to create laws regulating marijuana businesses before the product becomes commercially available.  Municipalities are authorized to ban or limit marijuana establishments within their boundaries.

    4. Will marijuana use be permitted on GRCC’s campus?

No. The use of marijuana in any form, including edibles and extracts, will remain prohibited by GRCC’s policies and federal law. GRCC prohibitions will not change when the new legislation goes into effect.

GRCC must comply with federal laws regarding the possession, distribution and consumption of marijuana, which is still a Schedule I drug under the federal Controlled Substances Act of 1970. In addition, GRCC is obligated to follow the Drug-Free Schools and Communities Act Amendments of 1989 and prevent the illicit use of drugs and abuse of alcohol by students and employees on GRCC property or at events.

    5. Can GRCC prohibit me from engaging in conduct that is permissible under state law?

Yes. Like alcohol, tobacco and other controlled substances that may be permissible under state law but are restricted by GRCC policies, GRCC will not permit the use of marijuana on GRCC property. GRCC, as a higher education institution and property owner, has the authority to regulate the drug on campus grounds and at events.

    6. How do federal laws that prohibit marijuana use interact with the drug’s legality on a state level?

Federal law prohibiting marijuana preempts state law. The possession, use, distribution, etc. of marijuana is still subject to prosecution under federal law, regardless of what state laws permit.

    7. What is permissible under Proposal 1?

 The state law allows individuals 21 years of age or older to possess, use, transport or process up to 2.5 ounces or less of marijuana or 15 grams of marijuana concenrate.in public. At home, users are allowed to have up to 10 ounces and 12 plants, as long as they are not grown in a location visible from outside. There are additional restrictions on storage.

GRCC Employees on the Move through November 12, 2018

Please congratulate those who have moved and been promoted.

WELCOME TO GRCC

B. Afeni McNeely Cobham
Chief Equity & Inclusion Officer, Woodrick Center for Equity & Inclusion
Effective 12/3/2018

CONGRATULATIONS ON YOUR NEW POSITION

Paul Parks
Transfer from: Contingency
Transfer to: APSS, Admissions and Enrollment Testing Proctor
Effective: 11/5/2018

THANK YOU FOR YOUR SERVICE

Separation:

Mike Boerman
Ford Fieldhouse Director, Ford Fieldhouse
Effective: 10/10/2018

Krystle Duthil
APSS, School of Workforce Development
Effective: 11/2/2018

Teddie Buchner
Assistant Professor, Occupational Therapy Assistant
Effective: 12/15/2018

Retirement:

Michael Rydman
Faculty, Language & Thought
Effective: 1/1/2019

Jody Graves
Information Technology Enterprise Analyst, Information Technology
Effective: 7/13/2019

Janice Chapman
Assistant Professor, English Department
Effective: 12/19/2018

Reminder: Open Enrollment deadline is Friday at 5 p.m.

Open Enrollment Deadline is Friday, November 9, at 5:00 p.m.

The annual open enrollment period is the time during the year (without a qualifying event), when you have the opportunity to enroll or change your medical plans.

  • Flex Spending Account: During this time, you may elect to participate in the Flexible Spending Account health care and/or dependent care. If you are currently enrolled in the Flexible Spending Account, you must re-enroll each plan year to continue participating in the program.
  • Health Savings Account participants: HSA contribution limits are determined on a calendar/tax-year basis. During open enrollment, HSA participants must complete a new HSA payroll deduction form for the 2019 calendar year. HSA payroll deduction forms are available on the HR website.
  • Employee Waiving Health Insurance Coverage: To continue to receive additional compensation in lieu of health coverage, you must complete the election form, waiver of health coverage form, and provide a copy of your current health insurance card.

Open Enrollment forms and resources are available on GRCC’s Human Resources page.

You do not need to complete open enrollment forms if you want to maintain your current health plan and you are not electing Flexible Spending Account/Health Savings Account.

Deadline for Open Enrollment is Friday, November 9, 2018, at 5:00 p.m. Changes made during Open Enrollment will be effective as of January 1, 2019.

Reminder: We have moved to an annual health plan renewal. Therefore; we will no longer hold a mid-year open enrollment. The next open enrollment opportunity will be in the fall of 2019.

If you have any questions or need assistance with open enrollment, please feel free to contact Debra Davis at 234-4175, Maria Belmares Herrera at 234-4052, or Cathy Kubiak at 234-3971.