Posted tagged ‘policies’

Policies updated

October 25, 2017

The following policies have been updated or added and recently approved:

October 2017 Policy Meeting

8.6 FERPA

  • Policy statement: Added a statement regarding GRCC’s compliance with the law as required.
  • Reason for the policy: Changed “afford” to “affords”. Under section C “authorized representatives” added.
    • Added section E: The right to opt out of disclosure of directory information
  • Related Documents: Two documents added: Records Management Policy and FERPA Consent Form.
  • Definitions:
    • Student: Mirrored the definition found in the Student Conduct Policy.
    • Dependent Student (IX.B): “For purposes of FERPA permitted disclosure, a dependent student meets the IRS definition of dependent; the student must be listed as a dependent on their parent’s IRS tax return.”
    • Student Record deleted.
    • Educational Record updated.
    • School Official: “Any of the following when acting in a student’s legitimate educational interest.”
      • Added individual(s) to the second statement.
      • Added volunteers to the fourth statement.
    • Legitimate educational interest updated: removed Dean of Institutional Research
  • Procedures:
    • A:
      • 4 added, reference to best practices document available on Student Records page.
      • 5 added, official communications to GRCC email.
    • C: FERPA consent form link updated.
    • F: Reference to the procedures in the Personally Identifiable Information policy. Moved to section A.6 Guidelines for Faculty and Staff.

6.2 Equal Opportunity and Non-Discrimination Policy

  • Changed title: removed “employment” to reflect broader goal of policy (formerly read “Equal Employment Opportunity and Non-Discrimination Policy)
  • VIII (a): Changed Policy Owner to reflect accurate title for Director of EO Compliance
  • IX (g): Clarified Political Affiliation language to reduce confusion
  • IX (h): Clarified familial status language to include caregiving functions per EO guidance, reflecting general caregiving function to broader group of people and specifying origins of that protection
  • X (b): Flipped order of timeline paragraphs to flow better; language still the same.
  • X (c): Deleted language re: possible outcomes, as it is reflected below in “conclusion” section
  • X (c): Added “interim measures” language to provide protection throughout process
  • X (d)1: Added “corrective feedback” as possible outcome
  • X (g): Added clarification that criminal acts will be reported first to Campus Police, who will report them to appropriate law enforcement as needed.
  • X (h): Added language that we will comply with bargaining agreements in investigation process
  • XIII and XIV: Added policy history explanation, and updated next review date
  • Throughout policy: adjusting “he/she” language to “they”

For more information, visit the policy website.

 

Policies updated

September 19, 2017

The following policies have been updated or added and recently approved:

September 2017 Policy Meeting

6.4 Sexual Misconduct Policy

  • A.: Policy Statement: Added clarity around Sexual Misconduct definition, including policy goals.
  • F: Provided contact info for Counseling and Career Development office; updated office name.
  • G: Edited “Classroom Speech” section to provide more clarity around considerations (relevance, purpose, context of content).
  • VIII: Contacts: Removed Athletic Director and Associate Director of Student Success, so contact list is more specific; added Labor and EO Generalist information.
  • G: Consent Definition: Clarified purposes for which we use this definition (any investigation of a policy violation)
  • H. and O: Added definition of Independent Contractor and Volunteer to mirror Criminal Background Check policy.
  • A.2: Expanded explanation of what is included in our programming.
  • A. 3 & 4: Expanded Bystander Intervention and Risk Reduction language to include suggestions for students in these areas; including tips for bystander (intervention and risk reduction).
  • B: Made gender-specific language more inclusive; added specific contact info for Title IX Coordinator and specific info re: law enforcement jurisdiction.
  • B.2: Procedures the college will follow. Previously this was one list; divided into chart form and separated out into different violations (sexual assault, domestic and dating violence, stalking, sexual harassment/exploitation, etc.) Added detail as to what written information college will provide for any violation. Also provided more information about protective measures and how to request them.
  • 5: Provision of resources; added more info for “Procedures victims should follow” and added new resources for victims. Added chart of resources available, one chart with on-campus info and one for off-campus.
  • 6: Added general statement about transparency of investigations; added clarity around who may be an advisor in process.
  • 8: Added more info about sanction determination, and how we get to that decision; included steps in process, anticipated timeline, and list of considerations.
  • 9: Clarified appeal language to point to appropriate process (employee contract/handbook or student code of conduct).
  • Updated policy history to reflect these changes.

 

6.24 Drug and Alcohol Abuse and Prevention Policy

  • Section III – Updated language to include “sale”. Updated language to include “or non-work time on campus at our Fountain Hill Brewery and Heritage Restaurant.
  • Section VII – Added “Abuse” to Drug and Alcohol Prevention Program
  • Section IX.A.3. Added “This includes synthetic drugs”
  • Section IX.D.3. Updated language to include “or non-work time on campus at our Fountain Hill Brewery and Heritage Restaurant.
  • Section X.B.
  • moved volunteers to new section X.E.
  • Updated language from “substance abuse test” to Laboratory drug screen”
  • Moved paragraphs beginning with “Individuals whose work performance…” to new section X.C.
  • Added additional language to X.C. on the multiple corrective action sanctions
  • Section X.D. Action to be taken for suspected use or abuse by students…Added “For progressive discipline see Student Code of Conduct”
  • Section X.E. added “and/or referred to law enforcement authorities”

For more information, visit the policy website.

 

 

Policies updated

September 7, 2017

The following policies have been updated or added and recently approved:

July 2017 Policy Meeting

8.7 Student Email Policy – no changes

6.18 Acceptable Use of Technology Policy

  • 1. Procedures: Users shall not intentionally damage or disable computing, telecommunication equipment or software or circumvent user authentication or security.

15.2 Web Accessibility Policy

  • Policy Statement: Clarifies that new content must conform to specific standards; currently-existing content will be evaluated for compliance and remediated.
  • Contacts: Added Communications Director
  • A. Added position and definition of Accessibility Advocate- trained staff/faculty who assists with training and helps respond to accessibility concerns/needs
  • C. Added different terms for types of content ownership, to include Department Owner, and Web Editor.
  • D. Added definition of Web Content, specifying it includes Blackboard content
  • A. Added role of Web Monitor, to coordinate accessibility monitoring through IT and guide remediation plans, where needed.
  • B. Clarifying compliance roles, including Web Monitor, Department Owners, and Web Editors, and identifying Director of EO Compliance as assisting in advising on training needs and responding to specific concerns.
  • C. Detailing monitoring procedures to include Web Monitor running auditing software and maintaining documentation of results. Also provides complaints may be directed to Communications Department of Director of EO Compliance.
  • D. Outlines training programs through CTE and requires Web Editors to participate in one training course annually. Also provides for Accessibility Advocates, who will be trained faculty/staff available to assist other faculty/staff in responding to accessibility concerns.
  • E. Remediation: Provides that remediation plans will be created by the Web Monitor in response to concerns raised through electronic audit or complaints. Web Monitor, with input where needed, will create timeline and monitor compliance with plan. Resources will be provided through CTE, DLIT, IT, etc. Any issues with failures to comply with the remediation plan will be resolved by the Director of EO Compliance, consulting with Department Owners and their supervisors. If plan is not followed, Web Monitor and Communications Department will consult with Director of EO Compliance and any appropriate supervisors about need to remove content. If remediation is not possible, the Web Editor is responsible for providing alternate access to information.
  • Policy History: Updated to reflect changes.

For more information, visit the policy website.

Policies updated

August 30, 2017

The following policies have been updated or added and recently approved:

Revised Policy – effective August 28, 2017

Note:  This policy was expedited as changes were necessary to be in compliance with current federal regulations for financial aid.

10.5 Student Refund Policy

  • D: Refund appeals: Added 70% drop deadline to qualify to apply for tuition and fee refund.
  • E: Transcript: Added clarification that instead of wiping classes off transcript when appeal is granted, classes will remain on transcript with a “W” grade.

For more information, visit the policy website.

 

Policies updated

August 22, 2017

The following policies have been updated or added and recently approved:

June 2017 Policy Meeting

6.14 Family Medical Leave Act

  • Section X.E.1 – added the following verbiage at the end of the section:

Employees (CEBA, Meet & Confer, APSS, Campus Police) who do not return to work and have used leave banks that are advanced will be responsible for reimbursing the College all unearned leave banks.

6.20 Criminal Background Checks

  • Policy statement revised for clarification. The statement is more inclusive and represents all of the groups who participate in background checks.
  • Policy owner is now Executive Director of Human Resources.
  • Added reference to volunteers in several sections.
  • Added reference to out-of-state background checks.
    • Out-of-state background checks are conducted as needed. Separate HR procedures apply for any person denied as a result of the check.
  • Added a section within procedures for current employees who may be convicted of a crime.
    • If a current employee is convicted of a felony or misdemeanor, they must report conviction to the Exec Director of Human Resources.

Note:  We do not conduct random checks on current employees.  This new section in procedures helps to confirm that we are doing everything we can to keep our campus safe for students and our employees.

  • Added a section within procedures for inviting former employees and guests with known criminal backgrounds to campus for events or speaking opportunities.
    • As stated in this section, it is not our intention to complete a check on all guests, but we do have a duty to keep our campus safe and will review concerns with appropriate campus leaders.

11.22 Economic Development Participation

  • Section X.  Added C. – which allows us to consider not recommending “opting out” of new or expanded tax capture districts where there is an opportunity to participate in a gain-sharing agreement of at least 10% of the district’s tax-increment proceeds.

(NEW) 10.6 Withdrawal and Return of Federal Tuition Assistance (FTA) Funds

  • Department of Defense is requiring that our institution have a return of funds policy available for students to view regarding return of Federal Tuition Assistance.

14.13 Communicable Diseases

  • Updates names of relevant documents and website links
  • Updates contact titles
  • Updates the language to specifically include students, as well as employees
  • Provides specificity on reporting responsibilities for both students and employees
  • Updates the authoritative sources for reporting guidelines
  • Clarifies role of the Health & Safety sub-team
  • Clarifies persons responsible for external communication

12.9 Facility and Ground Use

  • Added “and Ground Use” to policy name
  • Expanded reason for policy to include guidance on use of building and grounds
  • Entities affected by policy – Added GRCC Athletics and GRCC Student Life Organizations
  • Scheduling hierarchy – Added Athletics and Student Life Organizations
  • Fees – added (c) – External/third party involvement, and the extent to which the event and any related revenues/fees are managed by the third party
  • Added under X. Procedures:

When in the best interest of GRCC, the President or his/her designee may approve exceptions to procedures, fees, or requests for waivers, on a non-precedent-setting basis.

The College reserves the right to cancel any event for circumstances beyond its control and/or reasonable cause, or deny and make additional restrictions when in the best interest of the College.

For more information, visit the policy website.

 

Policies updated

July 20, 2017

The following policies have been updated or added and recently approved:

Bullet Points for policies from May 2017 meeting:

Computer and Network Acceptable Use Agreement

  • no changes

Health & Safety Policy (NEW) to replace 14.8 Bloodborne Pathogens and 14.11 Chemical Hygiene Plan

  • Recommending replacing 14.8 (Bloodborne Pathogens Policy and Plan) and 14.11 (Chemical Hygiene Plan) with a single, over-arching Health and Safety policy that covers workplace activities and instructional programs that are covered by federal and state laws & regulations (OSHA & MIOSHA)
  • Related plans become supporting documents
  • 11 – Chemical Hygiene Plan
    • This was never actually a policy, rather a link to the plan that was put together by the Chemistry Department.
    • The plan has been updated and renamed the Lab Safety and Chemical Hygiene Plan
  • 8 – Bloodborne Pathogens Plan
    • Has been updated and renamed “Bloodborne Pathogens and Exposure Control” Plan

For more information, visit the policy website.

Policies updated

February 15, 2017

The following policies have been updated or added and recently approved:

View this document on Scribd

For more information, see the policy website.

Policies updated

December 5, 2016

The following policies have been updated or added and recently approved:

11.15 Purchasing Policy (revised):

  • Raising PO requirement from $1,000 to $2,500
  • Infrequent purchase of materials, equipment, goods, supplies or services of $2,500 and less may be made without the execution of a requisition and/or purchase order (was $1,000)
  • BOT to consent to purchases $25,000 and above as opposed to providing approval.
  • (3) Written competitive quotes required between $5,000 and $14,999 (was sealed at $9,999)
  • Formal sealed bidding procedures will be conducted on all purchases over $25,000 (was $10,000)
  • Emergency purchases exceeding $100,000 may be approved by the President or designee (VP of Finance and Administration) to guarantee the safety of students, staff and visitors. BOT approval was formerly required.
  • Competitive sealed (hardcopy or electronic) bidding on all purchases of goods and services over $25,000 will be conducted and bids will be advertised in the appropriate media (there are no departmental exceptions) (was $10,000)

For more information, see the policy website.

GRCC In the News, 9-29-16

September 29, 2016

Nothing gets lost in translation when Young Farmer Award winner speaks

Sept. 28, 2016; Michigan Farm News

SPARTA — Upon graduating from Grand Valley State University with triplet undergraduate degrees in international business, economics and Spanish, Nick Schweitzer had to make a difficult choice — accept a job offer from the largest chocolate manufacturer in North America or return to the farm to start digging in the dirt.

… Jose (Meza), who was born in Guanajuato, Mexico, came to the U.S. at age 5. He is currently attending Grand Rapids Community College and hopes to return to Grand Valley State to complete his business degree. He said he and Nick talk about college, and he considers Nick a trusted friend whom he seeks advice from.

Speaking out: GRCC’s policy supporting transgender students creates safe learning environment

Sept. 29, 2016; rapidgrowthmedia.com

Grand Rapids Community College (GRCC) has awarded me my most cherished opportunities and milestones. In April of this year, I was the first in my family to receive a college degree. I was also recently awarded The 2016 Women’s Salute Award, an honor given on behalf of the Bob and Alecia Woodrick Center for Equity and Inclusion. I was chosen out of 18,000 students and presented with this award thanks to my volunteerism and mentorship in our community.

(This article was written by GRCC alum Beau VanSolkema.)

GRCC In the News, 9-23-16

September 23, 2016

Beer School: Is Getting A Degree In Brewing A Good Investment?

Sept. 23;2016; Forbes

Kurt Lown didn’t know what to do with his life. After high school, he floated between jobs in construction and window cleaning. In 2014, the Michigan man signed up to earn an associates degree in English. Then he saw an article about a new program at another Michigan institution, and had the “aha” moment that could drastically alter his future.

This summer, the 25-year-old enrolled at Grand Rapids Community College (GRCC) to join its first class of Craft Brewing, Packaging and Service Operations students.

66 vie to become GRCC’s next president

Sept. 22, 2016; MLive

GRAND RAPIDS, MI – Sixty-six applicants are vying to become the next president of Grand Rapid Community College, officials say.

Transgender policy discussed by Grand Rapids Community College board

Sept. 22, 2016; MLive

GRAND RAPIDS, MI – Grand Rapids Community College wants to send a clear message to transgender students that they are safe, protected and welcome, officials say.

Morning News

Sept. 23, 2016; FOX 17

FOX 17 is teaming up with Grand Rapids Community College to bring you another “Classroom of the Week.”

 

Policy updated

July 25, 2016

For more information, see the policy website.

View this document on Scribd

Policies Updated

June 22, 2016

6.22 APSS Code of Ethics (revised):

  • Replaced Educational Support Professional (ESP) with Alliance of Professional Support Staff (APSS) throughout.

 

14.6 Hazard Communication (revised):

  • Updated wording in Policy Statement to read: “The College has adopted a hazard communication program which is available for review by all employees at grcc.edu/sds.”
  • Changed the annual update from March to October.
  • Updated website link throughout.

Changes made to policies

June 10, 2016

The following policies have been updated or added and recently approved:

Policy Update:

11.1 Employee Reimbursement

11.1 Employee Reimbursement (revised):

  • VII – Added GSA & Meal Incidental Expenses Rates (gsa.gov/perdiem)
  • IX – Updated definitions to include GSA Per Diem language
  • X – Updated procedures by removing accountable language, advance language, and payment timeline.
  • X – Added language to procedures to include reimbursement time frame, per diem language, payroll language, and updated guidelines.
  • XI – Forms: Added Online Leave of Absence form, IIPD & SSPD Grant, and Reimbursement forms.

Changes made to policies

March 1, 2016

The following policies have been updated or added and recently approved:

View this document on Scribd

 

 

Changes made to policies

October 15, 2015

The following policies have been updated or added during the October policy meeting and recently approved by Cabinet: