Upcoming professional development sessions

LOTS of Google going on right now – get ready!

The GMail/Google Calendar transition is only three weeks away. Visit the Professional Development page to sign up for GMail/Google Calendar training.

More information about these interesting sessions can be found online, including links to register. Questions? Contact Angela (angelasalinas@grcc.edu).

There are still seats available in the following sessions; you could be there learning, growing, and enjoying!

  • Friday, April 19 – Game Play: Staying Active as a Family
    • Noon-1 p.m.
    • 309 Sneden
  • Thursday, April 25 – Drupal Basics
    • 10:30-11:30 a.m.
    • 351 Main
  • Tuesday, April 30 – Customer Experience and Your Career
    • 9 a.m.-noon
    • 307 Sneden
  • Tuesday, May 7 – Performance Evaluation Feedback
    • 1-2:30 p.m.
    • 207 Sneden
  • Tuesday, May 14 – Active Shooter Response Training
    • 10-11:30 a.m.
    • 234 Student Center
  • Wednesday, May 15 – Non-Verbal Communication
    • 1-3 p.m.
    • 304 Sneden
  • Friday, May 17 – Living a Healthy Lifestyle
    • Noon-1 p.m.
    • 309 Sneden
  • Wednesday, May 29 – Business Writing Workshop
    • 8:30 a.m.-4:30 p.m.

G Suite Transition Tip: Snooze a message until later

Hit the Snooze button! Postpone emails to a future date or time that’s more convenient for you.

Your email will come back to the top of your inbox when you want it to, whether that’s tomorrow, next week, or this evening.

To get started, make sure your Gmail is in “Conversation View.”

  1. Open Gmail.
  2. In the top right, click the ‘Settings’ icon (look for the gear symbol).
  3. Click Settings.
  4. Scroll down to the Conversation View section.
  5. Select Conversation view on (messages will be grouped).
  6. At the bottom of the page, click Save Changes.

Snooze an email message:

  1. On your computer, go to Gmail.
  2. Point to the email.

On the right, click the ‘Snooze’ icon (look for the clock symbol).

  1. Choose a later day and time to get the email.

To snooze multiple messages, select the messages. At the top, click ‘Snooze.’

How to find snoozed email messages:

  1. On your computer, go to Gmail.
  2. Go to the Menu button.
  3. Select Snoozed.

Tip: You can also search in:snoozed.

When you snooze an email to a specific time, you’ll get a notification on your mobile device at that time, unless you turned off notifications. Learn more about notifications.

G Suite Transition Tip: How to do a busy search in Google Calendar

Finding a time that works for everyone attending your meeting can be a challenge. The ‘Find a Time’ function in Google Calendar makes coordinating schedules easier. This is the same type of function that you are used to when performing a Busy Search in Groupwise.

You have the ability to see if someone else within the grcc.edu domain is busy or free when adding them to an event. There are two different ways to do so:

  • ‘Find a Time’
  • ‘Suggested Times’

Find a Time:

  1. Go to Calendar.
  2. In the upper left, click Create +
  3. Click on More Options from the Create menu until you are brought to a full screen menu for creating an event.
  4. Next to Event details, click Find a time. You’ll see the local time for guests in other time zones just below their name.
  5. Scroll up or down the time slots, or click the arrows at the top to view different days and weeks.
  6. Click a time slot and then click Save.

Suggested Times:

  1. Go to Calendar.
  2. In the upper left, click Create +
  3. Add event title.
  4. Click More Options.
  5. In the “Add Guests” box, type the name of the person or people you want to invite.
  6. Under “Guests”, click Suggested Times. You will see a list of times when all guests can attend.

Practice this in the pilot environment!

Please Note: The G Suite pilot account is for testing and training purposes only. Any data, settings, or customizations added or changed in your pilot account will not automatically transfer to the production environment on May 5th.

For technical assistance, please contact the IT Support Desk at x4357 or submit a service request on our Support Desk webpage.

G Suite Transition Tip: How do I compose an email using Gmail?

Need to send an email in Gmail? It’s simple! Go to Gmail:

  1. In the top left, click Compose.
  2. In the “To” field, add recipients. If you want, you can also add recipients to the “cc” and “bcc” fields.
  3. Add a subject.
  4. Write your message.
  5. At the bottom of the page, click Send.

Logging into the GRCC Google Pilot environment is highly encouraged for you to become familiarized with the features and layout of Gmail.

You may also view our Knowledge Base resources about helpful Google topics.

Please Note: The G Suite pilot account is for testing and training purposes only. Any data, settings, or customizations added or changed in your pilot account will not automatically transfer to the production environment on May 5th.

For technical assistance, please contact the IT Support Desk at x4357 or submit a service request on our Support Desk webpage.

G Suite Transition: Summer Learning Opportunities Added

G Suite training sessions have been added through the end of June! To register for a session visit the Going Google page.

Remember, if you’ve attended any of these sessions and still have questions, you may request an individual or team follow up meeting with one of our Guides. Simply fill out this form to request an appointment.

GRCC Participates in FEMA-led Campus Emergency Training Program

A delegation of GRCC leaders is receiving specialized training from the U.S. Department of Homeland Security to strategize and prepare for potential campus emergencies.

“Preparation is a vital part of building a culture of safety,” Campus Police Chief Rebecca Whitman said. “We, as an institution, must be prepared to respond to any incident as quickly and effectively as possible to protect our students, staff, faculty, infrastructure, and the surrounding community.”

The GRCC delegation includes representatives from campus departments of Police, Operations, Information Technology, Facilities, Student Life, Counseling, Communications, and faculty.

The training, coordinated by the Federal Emergency Management Agency, focuses on multi-hazard management for higher education institutions. The three-day session is hosted by Hope College in Holland and includes representatives from colleges from Michigan and Wisconsin.

Respondus Monitor and LockDown now available for faculty

We are pleased to announce that Grand Rapids Community College is licensing the LockDown Browser and Respondus Monitor for this upcoming school year. These tools are used to deter cheating during online exams and are free for you to use with your students!

We have scheduled a training webinar just for our faculty on Tuesday, August 21st, from 9:00 -10:00 a.m. You can join us in 347 Main or attend virtually! Here is the link if you wish to attend virtually: https://app.gotomeeting.com/?meetingId=154011941 – otherwise, feel free to drop-in to 347 Main.

Please contact the DLIT Team at 616.234.3205 or dlit@grcc.edu with any additional questions.

FREE Blackboard Users Conference May 18th

GRCC Faculty and Staff – You are invited to attend the FREE Michigan Blackboard Users Group (miBUG) Spring Conference on Friday, May 18th.

Registration for the MiBUG Spring Conference closes Friday, May 11th, so register today!  There are currently over 85 people registered, including staff from GRCC.

Why should you register for the MiBUG Spring Conference? 

  • It’s a FREE opportunity for you to network with and learn from other Blackboard users from across the state.
  • You’ll have the opportunity check out all of the cool products and services that our sponsors have to offer (Sharp, Cengage, Kaltura, Qwickly, Respondus)
  • We have an awesome keynote presentation, as well as ten breakout sessions being offered.  See the full session descriptions on their website (link below).
  • Have your questions answered by a panel of Blackboard representatives, including Chad Kainz, Principal Strategist; Tim Atkin, Chief Client Officer; Emmah Schramke, Customer Programs Manager; and Mark Burris, Customer Success Advocate.
  • See the first annual MiBUG Distinguished Member Award presentation.
  •     and still be home early on a Friday!

Register today: https://community.blackboard.com/events/1629-mibug-spring-conference-2018

September is Safety Awareness Month

Did you know that September is Safety Awareness month? In the spirit of continuing to keep the GRCC campus a safe and vibrant place, we highly encourage you to attend some of the activities and trainings being held this month:

  • Campus Police is hosting a health and safety fair on September 20th from 10:30 a.m. – 2 p.m. at the Raider Grille. There will be vendors from all over our community offering tips on how to maintain a safe and healthy lifestyle.
  • Human Resources/Staff Development extends an invitation to all of our GRCC campus community to attend our Active Shooter Response training being held on Tuesday, September 27th from 2:30 – 4:30p.m. Not only is this an important training for those new to campus, but it is a great refresher for those who have attended in the past. Register here!

We look forward to seeing you all. Here’s to another great year.